Billing Specialist

Accounts Receivable Specialist

About the Role

This role prepares invoices and supporting documentation, verifies billing information against contractual requirements, and enters invoices into customer billing systems. The AR Specialist works closely with operations and back-office team members to ensure data accuracy, resolve issues, and maintain contract-related job and client information in the ERP system. This position also follows up with customers to resolve invoice issues and collect outstanding payments.

Duties & Responsibilities

• Prepare invoices and supporting documentation
• Verify timesheet/supporting document accuracy based on contractual requirements
• Partner with operations and back office team members to ensure data accuracy & resolve issues
• Enter invoices into customer billing systems
• Perform contract related job and client set ups in the ERP system
• Follow up with customers to resolve issues and collect aged invoices
• Perform other administrative duties as assigned

Required Qualifications

• Minimum of two years of experience in an administrative role
• Demonstrated ability to manage multiple tasks and work in a fast-paced environment
• Strong attention to detail and accuracy
• Strong analytical skills
• Strong written and verbal communication skills
• Proactive approach to identifying and resolving issues
• Willingness to take initiative and drive tasks to completion despite challenges
• Must currently be able to work in the United States
• High School Diploma or GED
• Ability to pass a background check, Motor Vehicle Report, and drug screening

Preferred Requirements

Experience in accounts receivable or billing

Associate’s or bachelor’s degree

Physical Requirements

• Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)
• Prolonged periods of sitting and working on a computer are required
• Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members
• The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed
• May occasionally lift, carry, push, or pull up to 15 pounds
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment