GovCon Billing / Accounts Receivable Clerk

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Junior- GovCon Billing / Accounts Receivable Clerkto join our Finance & Accounting team. This is an excellent opportunity for an entry-level to mid-level accounting professional looking to build a career in a growing government contracting environment.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Junior- GovCon Billing / Accounts Receivable Clerk at Terrestris do?

The Billing/Accounts Receivable Clerk will support the company's daily accounts receivable and billing operations, including government contract billing, invoice preparation and submission, payment processing, account reconciliation, collections support, financial recordkeeping, customer and contract setup, and expense processing.

The ideal candidate is detail-oriented, organized, dependable, comfortable working with numbers, and able to read and understand contract requirements and translate them into accurate billing. The candidate should have an understanding of government contracting and federal government invoicing, including different contract billing types and invoice submission requirements.

We are open to candidates with a range of experience, from those beginning their accounting careers to professionals with several years of accounts receivable or billing experience. Hands-on government contracting billing experience is strongly preferred.

What does a typical day look like for a Junior- GovCon Billing / Accounts Receivable Clerk?

You will

• Read and
• understand customer and government contracts, including billing terms, funding,
• contract line items, period of performance, and invoicing requirements.
• Set up
• customers, contracts, billing information, and applicable billing terms
• accurately in the company's accounting/ERP system.
• Prepare,
• process, and distribute customer and government invoices accurately and on
• schedule.

Review

contracts and supporting documentation to ensure invoices are prepared in

accordance with contract requirements.

Understand

• and apply different government contract billing types, including
• Firm-Fixed-Price (FFP), Time & Materials (T&M), Level of Effort (LOE),
• and Milestone-based billing.

Determine

the appropriate billing method based on the contract and applicable contract

terms.

Prepare

invoices for labor, travel, other direct costs, and reimbursable expenses in

accordance with contract requirements.

Submit

government invoices through WAWF, IPP, or the applicable government/customer

invoicing portal or website.

Track

invoice submissions, invoice status, rejections, suspensions, approvals, and

payments, and follow up on outstanding issues.

Review

invoices and supporting documentation for completeness, accuracy, and

compliance with contract requirements.

Enter

• accounts receivable transactions into the company's accounting system.
• Record and
• apply customer payments to the appropriate customer accounts.

Monitor

outstanding receivables and assist with follow-up on past-due accounts.

Maintain

accurate customer and contract records and supporting documentation.

Perform

• routine accounts receivable reconciliations and research discrepancies.
• Assist with
• monthly, quarterly, and year-end accounting close activities.
• Respond to
• customer questions regarding invoices, account balances, and payment status.

Coordinate

• with Project Managers, Contracts, Program Management, and Finance personnel to
• resolve billing issues and contract-related questions.
• Assist with
• tracking invoices, payments, contract funding, contract billing, and
• outstanding receivables.

Process

• employee travel and expense reports on a semi-monthly basis, including
• reviewing receipts and supporting documentation for completeness, accuracy,
• appropriate coding, and compliance with company policies.

Review

travel and other reimbursable expenses and prepare applicable client billings

in accordance with contract terms and billing requirements.

Coordinate

with employees, Project Managers, and Finance personnel to resolve questions or

discrepancies related to travel expenses and expense reports.

Ensure

reimbursable travel and other expenses are properly recorded in the accounting

system and included in client invoices when applicable.

Maintain

• organized electronic and physical financial records.
• Assist with
• internal and external audits by providing requested documentation.

Prepare

basic accounts receivable reports, including aging reports.

Identify

discrepancies and unusual transactions and bring them to the attention of

appropriate Finance personnel.

Follow

• established accounting policies, procedures, and internal controls.
• Assist with
• other accounting and administrative functions as needed.
• What qualifications do you look for?
• You might be the professional we’re looking for if you have:
• Authorization to permanently work in the United
• States without sponsorship.

A

High school diploma or equivalent.

A

minimum of (1) year of experience in Billing, accounts receivable, accounting,

bookkeeping, finance, or a related field.

Experience

reading and understanding contracts and using contract terms to establish

billing requirements.

Experience

setting up customers and contracts in an accounting or ERP system.

Knowledge

of government contract billing, including FFP, T&M, LOE, and Milestone

billing.

Experience

preparing and submitting invoices to government or commercial customers.

Experience

submitting invoices through WAWF, IPP, or other customer/government invoicing

portals is strongly preferred.

Strong

attention to detail and accuracy.

Basic

understanding of accounting principles.

Comfortable

working with numbers and financial information.

Proficiency

with Microsoft Office, particularly Excel and Outlook.

Strong

organizational and time-management skills.

Ability

to handle confidential financial information appropriately.

Ability

to work independently while also collaborating effectively with a team.

Strong

written and verbal communication skills.

We are extra impressed by folks with

An

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related
• field.
• 2–5 years of
• accounts receivable, billing, or government contract billing experience.

Hands-on

experience reading government contracts and setting up contract billing in an

ERP/accounting system.

Experience

billing federal government contracts under FFP, T&M, LOE, and Milestone

contract types.

Experience

submitting and tracking invoices through WAWF, IPP, or government/customer

billing portals.

Experience

• reviewing contract funding, CLINs, billing periods, labor, travel, and other
• direct costs before submitting invoices.
• Experience processing employee travel and expense reports, including
• reviewing receipts, coding expenses, and ensuring compliance with company
• policies.
• Experience with client billing of reimbursable expenses, including
• travel and other billable costs.

Experience

with an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks,

NetSuite, Sage, Microsoft Dynamics, or similar software.

Experience

with government contracting or federal government invoicing.

Familiarity

with accounts receivable aging, reconciliations, collections, or cash

application.

Experience

working in a professional services or government contracting environment.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.