Accounting AP/AR Clerk

Description

ASSIGNED SHIFT: 8-hour shift (8:00 a.m. – 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary)

ESSENTIAL FUNCTIONS: Accounts Payable processing for all facilities; Accounts Receivable – posting of deposits; Gift Shop cash drawer; Maintain office supplies

ADDITIONAL FUNCTIONS

• Accounts Payable for all facilities, including but not limited to:

• a. Input all invoices into software program
• b. Maintain W-9’s and Certificates of Insurance for all vendors
• c. Issue checks as directed
• d. Match invoices to checks
• e. File checks and invoices by facility
• f. Review vendor statements and research unpaid invoices
• g. Close Accounts Payable on a monthly basis
• h. Prepare sales & use tax for all facilities
• i. Prepare 1099 forms at year end

• Assist with billing for VHC, Stiles, The Cottages, and Redbrook:

• a. Make bank deposits using Express Deposit software
• b. Post System deposits in financial software
• c. Reconcile payment of and bill out Third-party Beauty and Barbershop transactions.
• d. Reconcile and bill out medical inventory items to correct payor type

• Balance cash drawer for gift shop on a weekly basis

Maintain deposit records/reconciliation

• Maintain office supplies and postage meter

• a. Maintain inventory of print cartridges for all printers
• b. Order labels and ink cartridges for postage machine
• c. Coordinate payment with Receptionist when postage machine balance is replenished
• d. Responsible for bulk mail and business mail accounts with Post Office.

• Other duties:

• a. Kitchen duties as assigned
• b. Assist CFO and Office Manager with various projects.
• Other related projects, duties and responsibilities may be assigned as deemed necessary.

Requirements

QUALIFICATIONS/REQUIREMENTS

• Must be people-oriented individual, have good communication skills, and the ability to work with a diverse group of people.
• Must be able to work overtime as required.
• Well organized and self-motivated.
• Computer skills appropriate to job functions
• High School graduate
• General administrative and clerical skills
• Accounting knowledge of matching principal, capitalization rules, depreciation and amortization

PHYSICAL DEMANDS

• Must be able to fulfill job requirements in a high-energy, high-traffic area
• Must be able to lift/carry up to 50 pounds; push/pull up to 90 pounds.
• Extended periods of sitting, walking, standing, typing, bending, reaching

BENEFIT PACKAGE

• Competitive pay-rates
• Group medical, dental and vision plans
• Supplemental Insurance available during open enrollment once a year

Paid Time Off (PTO)

Holidays on hire

403 (b) Retirement Plan