Coordinator, Candidate Experience

Location: St Lucia Campus

UQ Graduate Research School

• Full-time (100%), continuing position.
• Base salary will be in the range $97,268 - $104,348 + 17% super (HEW Level 6).
• Based at our picturesque and conveniently located St Lucia campus.

About This Opportunity

Join the Graduate Research School’s HDR Experience team and help create meaningful, lasting impact across the Higher Degree by Research candidate journey. As Coordinator, Candidate Experience, you will play a pivotal role in delivering engaging, high quality programs and events that foster connection, belonging, professional growth, and candidate success. Working in a supportive, collaborative and purpose driven environment, you will contribute to initiatives that bring together HDR candidates from across the University while helping ensure a consistent and outstanding experience that reflects UQ’s commitment to creating change together.

Key responsibilities will include

• Coordinating and facilitating HDR candidate experience programs and flagship initiatives including Three Minute Thesis (3MT), HDR Week and Awards for Excellence in Graduate Research Training.
• Managing the operational delivery of engagement activities including planning, logistics, communications, stakeholder engagement, scheduling and post-event evaluation.
• Building productive relationships across Academic Organisational Units, Faculties, Institutes and central service areas to support successful program outcomes.
• Monitoring participation, feedback and program outcomes while preparing reports and recommendations that support continuous improvement.

About You

You are a highly organised and client focused professional who enjoys bringing people together through engaging programs and events. You thrive in a collaborative environment, build strong stakeholder relationships, and take pride in delivering high quality experiences that create a sense of belonging and positively impact participant outcomes.

A degree with relevant experience, or an equivalent combination of education, training and demonstrated professional experience.

Proven experience coordinating events, programs or engagement activities, with the ability to successfully manage multiple priorities and competing deadlines.

Strong organisational and administrative skills, including experience coordinating logistics, communications, documentation and operational processes.

Excellent interpersonal and communication skills, with a demonstrated ability to build productive relationships and provide high-quality service to diverse stakeholders.

Demonstrated ability to interpret and apply policies, procedures and established guidelines to support program delivery and resolve routine operational issues.

High attention to detail, sound judgement, and the ability to work both independently and collaboratively while contributing to continuous improvement initiatives.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

UQ is a globally recognised institution where people are challenged, inspired and rewarded. We foster a culture that is visionary, inclusive, supportive and collaborative, empowering our people to make a meaningful contribution while advancing their own careers. Our vibrant campuses, connected community and commitment to excellence make UQ an outstanding place to work.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on-campus childcare, affordable parking, and salary packaging.

Interested?

For more information about this opportunity, please contact Caroline O'Farrell at [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Other Information

Pre-employment checks may include: verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close 25 October 2026 at 11.00pm AEST (R-69561). Interviews are tentatively scheduled for 3 November 2026.