Program Support Analyst I

REPORTS TO: Program Support Analyst II FLSA STATUS: Non-Exempt CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period. PAY GRADE: 115 SAFETY SENSITIVE: No Purpose of Job The purpose of this job is to maintain accurate accounting records and perform data analysis for Housing & Community Development. Duties and responsibilities include, but are not limited to, monitoring of grant funding and financial records; assistance with tracking and maintaining agency program accomplishments; utilizing the Housing and Urban Development (HUD's) Integrated Disbursement and Information System (IDIS) for completing grant requests; analyzing related data and developing accounting and bookkeeping policies, procedures and systems for the department in order to ensure compliance with related laws and receipt of funds in a timely manner; acting as a liaison between department, government, public and other parties; and performing additional tasks as assigned.

Job Related Requirements Work Schedule : Monday through Friday 8:00 a.m. to 5:00 p.m. Position eligible for hybrid remote work after completion of probationary period. May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

Examples of Duties Associates Degree in Business Administrative Technology, Accounting, or equivalent field of study, with three years of accounting or secretarial experience required; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this position. Must possess a valid driver's license. Qualifications The following duties are normal for this job.

These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Assists with developing policies, procedures, and accounting systems in order to ensure that all internal Housing and Community Development accounts, sub-recipient and community housing development organization (CHDO) funds are accurately maintained in compliance with all applicable state and federal rules and regulations.

Supports maintenance of internal Integrated Disbursement and Information System (IDIS) in order to set-up and track Community Development Block Grant (CBDG) and Home Investment Partnership (HOME) funds. Supports maintenance of current and accurate balance of accounts; assists with analysis of accounts for the type and accuracy of transactions and prepares journal entries to keep accurate track of monies received and expended.

Assists with quarterly budget review and analysis to ensure that expenditures align with departmental and grand budget requirements. Supports maintenance of accounting records for all departmental funds; assists with the preparation of journal entries and financial statements so that accurate reporting practices may be used when reporting to Housing and Urban Development (HUD). Supports the department in the creation and submission of Consolidated Plans, Annual Action Plans, and Consolidated Annual Performance and Evaluation Reports.

Assists with posting all grant account transactions and request reimbursements from federal and state agencies. Completes second review of assigned reimbursements. Assists with maintenance of departmental reporting and coordination of budget calendar with program calendar to plan, track and monitor on-going standard reports. Assists with recommendations and monitoring of financial performance measures for the department.

Assists with preparation of financial data to assist in the completion of grant applications and ensure compliance with financial reporting requirements established by grants. Assists with biweekly payroll processing. Monitors, prepares, verifies and processes accounts payable and purchase card transactions. Codes and classifies transactions to the appropriate fiscal year in accordance with Generally Acceptable Accounting Principles.

Assists with analysis of departmental financial performance measures and financial data to ensure Housing and Community Development programs and sub-recipients effectively utilize available funds. Assists with review of sub-recipients financial records and reports to recommend refinements which will ensure compliance with HUD financial, reporting and procurement regulations and better management practices. Assists Housing and Community Development staff with sub-recipient on-site monitoring to be carried out no less than annually to ensure proper accounting and procurement practices are in use consistent with HUD regulations and Housing and Community Development contractual agreements.

Assists with the preparation of responses to HUD audit findings and concerns, particularly as they relate to accounting and procurement issues. Assists with review of CDBG program expenditures to ensure that there is not more than 1.5 times the annual amount of the most recent CDBG grant remaining undrawn by Athens-Clarke County. Assists with review of Housing and Community Development administrative expenses monthly to ensure that all available administrative grants are expended prior to general fund monies.

Assists with monitoring of administration expenses to ensure that no more than 20% of CDBG expenses, and 10% of HOME expenses are expended for program planning and administration activities. Also, reviews and monitors the HOME program grants to ensure that Athens-Clarke County is providing its appropriate share of matched contributions to the federal grant. Assists with monitoring of public service expenses to ensure that no more than 15% of the CDBG annual expenses are expended for public services activities.

Assists with preparation of monthly and annual statements of revenue and expenditures for inclusion in management reports. Assists with financial and administrative aspects of employee onboarding and offboarding for departmental staff. Performs other related duties as required. Knowledge, Skills and Abilities Knowledge of proper financial policies and procedures, especially as it relates to federal financial standards and best practices.

Knowledge of financial and federal funding terminology. Knowledge of reports such as daily account balance reports and tax reports, financial statements, balance sheets, bank reconciliation, and procedures and methods as required in the performance of duties. Knowledge and ability to effectively use and operate current software packages including Microsoft 365, and experience with financial management software. Knowledge of and ability to effectively use computers, other office equipment, and technology.

Knowledge of federal reporting and financial systems, such as LOCCS, IDIS, HHGMS, and SAM.gov. Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations. Ability to communicate effectively with supervisors and other staff members. Ability to use independent judgment in routine and non-routine situations.

Ability to perform the necessary mathematical calculations required for this position. Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments. Ability to plan, organize and/or prioritize daily assignments and work activities. Ability to comprehend and apply regulations and procedures of the department. Ability to provide excellent customer service. Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including computers, calculators, typewriters, and other office equipment.

Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors. LANGUAGE ABILITY: Requires ability to read a variety of reports, financial statements, balance sheets, reimbursement requests, vouchers, journal entry requests, and informational documentation, directions, instructions, and methods and procedures.

Requires the ability to prepare financial statements, balance sheets, schedules and graphs, tax reports, bank reconciliation's, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence. INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgments in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including accounting terminology. NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages, and perform calculations involving variables, polynomials, etc.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment (e.g., rulers, yardsticks, etc.). MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using computers, computer accessories, and other office equipment. Requires the ability to use the keyboard and mouse, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers, scanners, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination. COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color. INTERPERSONAL TEMPERAMENT: Requires the ability to engage with people beyond giving and receiving instructions.

Must be adaptable to performing under moderate stress when confronted with urgent deadlines and emergencies. PHYSICAL COMMUNICATION: Requires the ability to communicate effectively and to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words or adaptive technology). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone. ACCGov is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or [email protected] .