Processing Officer

Theorganisation

TheUnitingChurchinAustraliaisapassionateanddiverseChristianchurch,acommunityofpeoplewho are shaped by Jesus' teaching and example. The church in Queensland includes congregations, faith communities,presbyteries,schoolsandcolleges,earlylearningcentres,hospitals,agedcarecentresand many expressions of mission and community service. We are a multicultural church, committed to reconciliation with First Peoples and social justice for all, seeking to steward our resources wisely in the furtherance of God’s mission in the world.

TheQueenslandSynodisthestatecounciloftheUnitingChurchwhocometogetherevery18months for Synod in Session - a meeting to discern together and make decisions for the management of the Synod.

TheOfficeoftheSynod’spurposeistoactuponthediscernmentoftheSynod,toenable,equipand encourage a renewing and growing Church across Queensland. We are mission-driven, service-orientated and relationally focused.

Position purpose

This role supports the effective operation of the Finance function by delivering accurate, timely and compliant processing of accounts payable, accounts receivable and related financial transactions for the Synod Office, Enterprises and Uniting Early Learning business units. The position maintains reliable financial records, supports strong internal controls and provides responsive service to internal and external stakeholders, enabling efficient financial administration across Synod operations.

Key responsibilities

Accounts Payable

• ·Coordinate end-to-end accounts payable processing, including vendor transactions, payment runs, fringe benefit claims, corporate credit card processing and related financial records.
• oProcess financial transactions accurately and within agreed timeframes, ensuring compliance with internal policies, delegations and approval requirements.
• oMaintaincompleteandaccuratesupportingdocumentationforalltransactionstomeetaudit, management and recordkeeping requirements.
• oSetupandmaintainvendorrecords,includingtaxdetails,contactinformation,banking detailsand posting group status.
• oComplete weekly vendor and fringe benefit payment runs and reconcilecorporatecreditcardstatementswithin agreed timeframes, escalatingincompleteor unapproved claims as required.
• oProvidepractical guidanceandsupporttoministers, creditcardholdersand other stakeholders onWebexpenses, claims processing and compliance requirements.
• oProcessstipendjournals,standingpaymentsandrelatedrecordsaccurately and in accordance with approved processes.
• oReview, approve and process fringe benefit claims in line with policy, audit and compliance requirements.
• oRespond to accounts payable, fringe benefits and credit card enquiries in a timely, professional and service-focused manner.
• oContribute to continuous improvement initiatives that strengthen financial processes, controls and stakeholder experience.

Accounts Receivable

• ·Coordinate accounts receivable processing, including customer account maintenance, invoice processing, receipting, direct debit processing and debt collection activities.
• oMaintain accurate customer records and ensure invoices, receipts and direct debits are processed correctly and reconciled to supporting documentation.
• oMonitor outstanding invoices, follow up overdue amounts and escalate unresolved matters or data quality issues in a timely manner.
• oProcess customer refunds for UCA entities and enterprise customers.
• Other responsibilities
• ·ModelthevaluesoftheUnitingChurchinallprofessionalinteractionsandcomplywith Synod policies, procedures, delegations and health and safety requirements.
• ·Undertakeotherdutiesasrequired that are consistentwiththescope, classificationandcapability requirementsoftherole.

Keyperformanceindicators

Completetheweeklyvendorandfringepaymentrunsasperagreedtimelines

ClosureofAccountspayableprocessing and Accounts Receivable processing asperagreedmonthend timeline

Monthlyreconciliationofaccountspayable and accounts

Summary

Qualifications

·Certificate3inBusinessAdministration(desirable)

Experienceandskills

• ·FoundationalknowledgeofaccountingprinciplesandGST,withtheabilitytoanalysefinancial documents and use accounts payable systems effectively.
• ·Familiaritywithfinancialcontrolsandreporting,ideallyfromacorporate environment.
• ·ProficientinfinancialsystemsandMicrosoftExcel,withstrongtimemanagementandworkload prioritisation skills.
• ·Team-oriented,personable,andcommittedtobuildingstrongrelationshipswithstakeholders across the Church and its agencies.