Financial Transaction Manager

Broad Scope & Function

The position is responsible for the day-to-day functions of processing cash receipts and disbursements. The position plans, organizes, directs, and supervises the functions of the accounts payable (A/P), accounts receivable (A/R), and cash receipts (C/R) units in the Business Services Division of University Enterprises, Inc. (UEI). The position performs accounting assignments and assists the Controller with automating and developing systems and procedures.

Regarding A/R and C/R the position works with staff to ensure accurate and timely billings and cash deposits, proper entries for the accounting system, and oversees property accounting. The position will be a key contributor to the Business Services Division Leadership Team.

Reporting Relationship

The position reports directly to the Controller. Reporting to the position are the Accounts Payable Supervisor and Accounts Receivable Staff.

Salary

Full range: $5,859-$8,729 per month ($70,308-$104,748 per year)

Anticipated hiring range: $6,547-$8,002 per month ($78,564-$96,024 per year)

Benefits

• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Childcare subsidy
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center

Application Instructions

This position is open until filled with a priority review date of November 2, 2026. We will begin application review on this date.

Please include the following with your application

Resume

If this document is not included, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume.

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Duties and Responsibilities

Plans, organizes, directs, and manages the day-to-day functions of the accounts receivable and accounts payable teams within the Business Services Division of UEI; ensures accurate and timely billings and payables data entry to the accounting systems. Implements and maintains automation of the billing and payable processes. Generates management reports using database application tools.

Selects, hires, trains, develops, evaluates, and counsels assigned staff. Supervises staff consistent with UEI policies and Affirmative Action Program.

Directs accounts receivable staff on the timely preparation of invoices on a monthly basis for all UEI business units, including the collections of past due accounts, coding, sales tax, indirect cost calculations, and related functions.

Works with the Controller to review vendor terms and make recommendations to change payment terms. Proposes the frequency of processing payables that is most advantageous to UEI. Maximizes payments to vendors utilizing ACH as the preferred method of payment.

Leads the implementation of a current and relevant software application to effectively and seamlessly process payables from the creation of a requisition to the issuance of a check, including ensuring all disbursements approved through the creation of a requestion are included in the annual approved budget managed within the current budget software. Post implementation ensures the system is maintained appropriately by partnering with the Information Technology department.

Assists the Controller with the monthly and/or annual GASB 87 lease accounting standards and related required accounting.

Reviews monthly, quarterly, and year-end unbilled A/R for accuracy in accordance with GAAP.

Ensures record retention is accurate, records are stored properly, and destruction dates are labeled correctly. Follows UEI record retention policy. Monitors the annual destruction of records stored in the warehouse.

Reviews Federal Cash Transaction Report quarterly for federal draws.

Performs other job-related duties as assigned.

Requirements

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance or related field or equivalent combination of education and/or work experience.
• Demonstrated experience in planning, organizing, and supervising the functions and activities of Accounts Receivable and Accounts Payable teams. Demonstrated experience with automated processes.
• Demonstrated knowledge of supervisory skills or techniques needed to train and evaluate employees.
• Demonstrated experience in preparing a variety of financial statements and reports using computerized spreadsheet and database applications. Demonstrated ability to input, manipulate, and retrieve information on a computer and develop and design reports.
• Excellent interpersonal, oral, and written communication skills.
• Demonstrated ability to anticipate needs and establish priorities. Demonstrated ability to work independently and plan day-to-day activities.
• Demonstrated knowledge of principles, practices, and methods of accounting and auditing, financial analysis, research, and procedures.
• Demonstrated knowledge and skill in mathematics, statistics, and data processing methods, equipment, and practices as they relate to computerized accounting systems.
• Demonstrated ability to develop a variety of financial statements and reports; prepare, review, and analyze information; talk to and interview others to obtain or exchange information; and operate a computer and applicable software packages.
• Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

Experience in Property Management or new lease accounting standards.

Physical Requirements

With or without a reasonable accommodation: Sit for extended periods; frequent movement; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, scanners, copiers, and fax machines.

Working Conditions

Work is performed in an office environment; continuous contact with staff, the campus community, and the public.

Work Schedule

40 hours per week

Monday-Friday

• Academic years hours (August-May): 8:00 am - 5:00 pm
• Summer hours (June-August): 7:30 am - 4:00 pm
• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.

Summary

Business Services oversees and manages the business and financial operations of UEI. The primary functions of the department includes preparing and processing financial and business transactions, bank account reconciliation, purchase orders, monthly, quarterly, and year-end financial statements, and corporate and other tax forms. The department also maintains fixed asset and depreciation records, oversees investment activity and performs performance analyses, and coordinates and consolidates the annual budget.

UEI Business Services also provides in-depth, state-of-the-business reporting for review and analysis by internal and external audiences such as the UEI board of directors, corporate committees, the Chancellor’s Office, federal and state agencies, banking institutions, auditors, vendors, and creditors.