Lead Coordinator, Event Management

Location: Ottawa, ON

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Posting Reason

Temporary replacement of a regular position

Job Type

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

16

Job Family

Event Management

# of Open Positions

1

Faculty/Service - Department

Campus

Desmarais Hall

Union Affiliation

SSUO

Date Posted (YYYY/MM/DD)

2026/10/15

Applications must be received BEFORE (YYYY/MM/DD)

2026/10/26

Hours per week

35

Salary Grade

SSUO Grade 09

Salary Range

$76,104.00 - $96,135.00

About the Telfer School of Management

The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students,200 faculty members, over 100 staff members, and over 30,000 alumni.

At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position purpose

In this role, you will

Event planning: Plan and design, for the entire faculty or service, various on- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. To this end, discusses with clients, identifies requirements and deadlines, set budgets, plans and coordinate all the steps required to conduct the event.

Event Management: Organize and manage all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervise the running of these events and remain available to resolve any problems that might arise. Welcome guests and acts as University representative and host for each event.

Supervision: Hire and train individuals, such as volunteers and caterers, and coordinate and supervise their work to ensure that they carry out their duties as directed and to the required standard.

Budget Management: Manage budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.

Advertising: Participate in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.

Quality assurance: Develop performance indicators and monitor performance by conducting consultations and surveys in order to maximize event effectiveness. Analyze results and make improvements to optimize event protocols. Write reports, summaries and post-event evaluations to ensure that each event has met its objectives.

Communication and liaison: Establish and maintain effective working relationships with suppliers and with internal and external partners to ensure that the events for which the incumbent is responsible run smoothly.

College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience

Minimum five years’ experience in a similar role

Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event

Strong interpersonal and communication skills

Excellent problem-solving skills

Ability to work well under pressure and meet strict deadlines

Self-reliance and good judgment

Project management experience

Experience in supervising teams and volunteers

• Knowledge of budget management policies and practices
• Strong organizational skills
• Knowledge of computer systems and software such as Windows, word processors, web applications and graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers and email
• Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Additional Locations: Desmarais Hall