Administrative & Project Coordinator

• Date Posted: 10/14/2026
• Req ID: 50549
• Faculty/Division: Faculty of Arts & Science
• Department: Dept of Computer Science
• Campus: St. George (Downtown Toronto)
• Position Number: 00058832
• Existing Vacancy: Yes

Description

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science in the Faculty of Arts and Science is a tech innovation powerhouse and continues to rank among the world’s top computer science departments. Our esteemed faculty boasts accolades such as two Turing Awards, along with many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is driving the future of tech in the country.

Your opportunity

The strategic initiatives group in the Department of Computer Science leads the department’s largest partnerships and priority initiatives, connecting industry, government, and academia to accelerate cutting-edge research, translate discovery into real-world impact, and advance national innovation goals. A collaboration with the Department of Computer Science provides our partners access to exceptional talent, globally recognized research expertise, and innovation capabilities that help accelerate technology development, strengthen competitiveness, and create long-term business value.

At any given time, the Strategics Initiatives team is engaging with senior internal and external stakeholders to advance existing and new initiatives and partnerships.

The Administrative and Project Coordinator plays a pivotal role in supporting the Department's strategic initiatives and serves as the frontline representative for engagement with senior internal and external stakeholders. As one of the first points of contact for partners, executives, government officials, and senior academic leaders, the incumbent helps foster strong relationships, facilitate communications, and ensure initiatives progress smoothly through the development process.

Within a highly professional, collaborative, and supportive team, the Administrative and Project Coordinator coordinates project activities, supports senior staff, and provides the operational leadership required to keep multiple initiatives moving forward successfully.

Your responsibilities will include

• Coordinating projects strategic initiatives involving senior internal and external stakeholders
• Building trusted relationships and engaging with stakeholders using sound judgment, diplomacy, discretion, and tact
• Coordinating meetings, briefing materials, action items, and follow-up activities in support of strategic priorities
• Monitoring project progress, managing competing priorities, and escalating issues as appropriate
• Analyzing processes and recommending changes to enhance operational effectiveness and stakeholder engagement
• Determining logistical details and activities for high-profile meetings, events, and strategic initiatives

Essential Qualifications

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.

Minimum five (5) years of relevant and progressive project coordination and administrative experience supporting large-scale projects in a corporate and/or academic environment, with some experience supporting initiatives involving senior internal and external stakeholders.

Proven experience effectively communicating and engaging in-person, by phone and e-mail with multiple internal and external stakeholders, including government officials, C-Suite Executives, and senior academic leadership.

Extensive experience coordinating complex schedules, meetings, agendas, and travel

Strong ability to manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure.

Strong project coordination experience involving multiple stakeholders, including process development, setting up and monitoring organizational systems, developing schedules and tracking milestones, implementation, and evaluation.

Experience drafting, editing, verifying content for, and formatting professional correspondence to a variety of stakeholders, with the proven ability to consolidate, organize and summarize information appropriately.

Experience organizing logistics of events/meetings with the ability to perform set up and close off

Extensive experience using online meeting tools and platforms (Calendly, Zoom, Google Meet, etc.) used for scheduling and hosting meetings and events.

Success working in a complex environment that requires a high degree of sensitivity, tact, responsiveness, and a need to maintain absolute confidentiality.

Demonstrated ability to employ a high degree of initiative and creativity as a strategic thinker and the ability to work in a diverse team environment.

Extensive experience using the MS Office 365 suite such as Word, Excel, PowerPoint, OneDrive, SharePoint and Teams

Superior organizational skills and advanced diagnostics and data handling skills

Demonstrated commitment to accuracy and attention to detail; ability to work well as a member of a project team.

Ability to take initiative, anticipate needs, and work proactively, with demonstrated experience recommending process and workflow improvements.

Assets (Nonessential)

Project Management Certificate and experience of working with corporate stakeholders is an asset.

To be successful in this role you will be

Communicator

Efficient

Meticulous

Organized

Problem solver

Team player

• This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.
• Closing Date: 10/28/2026, 11:59PM ET
• Employee Group: USW
• Appointment Type: Budget - Continuing
• Schedule: Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.