Legal Practice Assistant

Cozen O’Connor LLP is seeking a full‑time Legal Practice Assistant to join the Subrogation team in our Toronto office. This presents an exciting opportunity to be part of a collaborative and dynamic team, supporting lawyers in Toronto and Montreal. We are hiring to fill an existing vacancy.

This is a hybrid role with three days per week required onsite. Onsite requirements may evolve over time, and occasional work outside standard business hours may be required. The first 30 days will be onsite full-time to ensure a smooth onboarding experience with hands-on training and collaboration.

Communicates effectively with court staff to schedule and confirms case conferences, motions, and other court appearances;

Completes all New Business Intakes (NBIs), including Know Your Client requirements, and prepares engagement letters;

Prepares various litigation and subrogation documents upon direction of supervising lawyers;

Coordinates and prepares Settlement Letters;

Liaises directly with clients and third parties upon direction of supervising lawyers;

Maintains lawyers’ calendars and assists with scheduling meetings, events, and business development lunches;

Processes business expenses and invoices, travel receipts, and professional association dues;

Coordinates with billing, finance, accounts receivable and escrow teams to facilitate the processing of client accounts.

Law clerk, paralegal and/or legal assistant diploma required;

Minimum of 3 years’ previous litigation and law firm experience required; Subrogation experience is an asset;

Strong knowledge of Ontario Rules of Civil Procedures;

Experience working across other Canadian jurisdictions is an asset;

Excellent attention to detail, judgement, organizational and time management skills;

Demonstrated ability to support multiple lawyers and effectively manage competing priorities;

Ability to work independently while collaborating effectively within a team;

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams), Adobe Acrobat Pro, document management systems (iManage preferred), Case Center, Chrome River, and Zoom.

If you’re excited about this opportunity and believe you can contribute meaningfully – even if your experience doesn’t align exactly with every requirement – we encourage you to apply. We value diverse perspectives and skills, and we’re committed to finding the right person for the role.

What We Offer

Competitive salaries and annual discretionary bonuses for all roles and levels;

Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day);

Short-term and long-term disability insurance benefits;

Parental leave benefits with 100% top-up for a portion of the leave;

Group RRSP matching program (with the opportunity for prior legal service to be recognized);

A commitment to health and wellness through employer-paid resources and a fitness reimbursement program;

Paid vacation, sick and personal time;

Monetary incentives for employee referrals;

Continuing professional development opportunities and reimbursements;

Hybrid work environment and work-life flexibility;

A culture of recognition, collaboration and intentional connection.

The expected annual base salary range for this position is $65,000 - $75,000 and is eligible for an annual, discretionary bonus. The offered salary will be determined based on factors such as job knowledge, skillset, experience, and internal and market equity.

We thank all candidates for their interest in joining Cozen O’Connor. Those selected for further consideration will be contacted directly for the next steps.

Cozen O’Connor is committed to providing accommodations during all phases of the hiring process. If you require accommodations, please email [email protected] or call 647-925-5923, and provide your contact information and indicate the role that you’re applying for. A member of our team will be in touch with you directly.We ask that you please only use this email address and contact number to request an accommodation.

#Hybrid