Payroll Specialist International

The Payroll Specialist – EMEA, is responsible for delivering accurate, compliant, and timely payroll processing across multiple countries within the EMEA region. This role supports end-to-end payroll operations, ensures adherence to local statutory and tax regulations, and partners closely with HR, Finance, and external payroll vendors to maintain high standards of service delivery.

Process end-to-end payroll for multiple countries across the EMEA region, ensuring accuracy, timeliness, and compliance with local legislation.

Manage monthly, bi-weekly, or off-cycle payroll runs in coordination with regional payroll calendars and deadlines.

Ensure compliance with country-specific statutory requirements, including tax, social security, pensions, benefits, and labor laws.

Partner with external payroll vendors and local authorities to validate payroll inputs, outputs, and statutory filings.

Review and validate payroll inputs such as new hires, terminations, salary changes, bonuses, commissions, overtime, and leave data.

Reconcile payroll reports, general ledger entries, tax filings, and benefit deductions; resolve discrepancies in a timely manner.

Coordinate with HR, Finance, and Global Payroll teams to ensure accurate employee master data and payroll accounting.

Handle payroll-related employee queries across the EMEA region through ticketing systems or shared mailboxes, ensuring timely resolution and high service standards.

Support month-end, quarter-end, and year-end activities, including payroll accruals, audits, statutory reporting, and financial reconciliations.

Prepare and validate payroll reports for internal stakeholders, including finance, audit, and management teams.

Ensure secure handling of confidential payroll and employee data in compliance with data privacy regulations (e.g., GDPR).

Support internal and external audits by providing payroll documentation, reports, and explanations as required.

Drive continuous improvement of payroll processes, controls, documentation, and standard operating procedures.

Participate in payroll transitions, system implementations, upgrades, and regional harmonization initiatives.

Maintain up-to-date knowledge of EMEA payroll legislation, tax changes, and best practices.

Support ad-hoc payroll-related projects and process improvement initiatives as assigned.

Bachelor’s degree in Finance, Accounting, or Business Administration.

3–6 years of experience in payroll accounting

Experience working in engineering, consulting, construction management, or professional services industries preferred

Experience supporting international project environments is a plus

Experience with ERP systems (Deltek Vantagepoint, SAP, Oracle, or similar)

Strong Microsoft Excel skills

Understanding of project financial management and billing processes

Familiarity with multi-currency transactions and international billing environments

Strong attention to detail and accuracy

Ability to manage multiple projects and deadlines simultaneously

Strong communication skills when working with international teams

Ability to work independently and proactively resolve issues

Strong organizational and analytical skills