Kroll is seeking an Associate -Invoice Coordinator to support Discovery & Analytics Solutions matters from India. The role coordinates invoice preparation, matter billing, reconciliation, and billing-status tracking in partnership with delivery leaders, finance, and account teams. It is well suited to a detail-oriented billing or finance-operations professional interested in supporting complex global client engagements; prior eDiscovery experience is helpful but not required.
Key Responsibilities
Prepare recurring and matter-specific invoice support packages using approved billing information and established timelines.
Coordinate with project teams to validate matter codes, time entries, expenses, rates, purchase-order requirements, and billing instructions.
Reconcile draft invoices against matter trackers, approved budgets, and supporting records; identify and resolve discrepancies.
Maintain billing-status trackers, including draft, review, approval, submission, rejection, adjustment, and collection-support status.
Follow up on missing information and escalate aging or blocked items to the appropriate delivery or finance lead.
Maintain organized billing documentation and support periodic revenue and work-in-progress reporting, helping delivery and finance leaders understand billing progress, resolve issues, and keep matters on track.
Support matter setup, billing close-out, and continuous improvement of invoice workflows.
Handle financial and client information in accordance with confidentiality and data-handling requirements.
Essential Skills and Qualifications
Bachelor’s degree in Finance, Accounting, Business Administration, Commerce, or a related field, or equivalent relevant professional experience.
Typically, 2 or more years of experience in billing operations, project accounting, professional-services administration, or a related role.
Strong spreadsheet skills, including organizing and reconciling data, maintaining accurate trackers, and identifying discrepancies, together with strong documentation and organizational skills.
High attention to detail and ability to manage recurring deadlines across multiple matters.
Familiarity with eDiscovery, legal operations, litigation support, or managed review engagements, including associated billing and financial tracking requirements, is a plus.
Clear written communication skills and the ability to follow up professionally with project, finance, and account stakeholders to resolve outstanding billing items.
Experience with professional-services billing, enterprise financial systems, e-billing platforms, or similar workflow tools is an advantage.
This India-based role involves regular collaboration with colleagues in other regions. Office location, hybrid-working arrangements, and working-hours expectations will be discussed during the recruitment process, and the role might demand working in India afternoon, evening shifts and weekends.
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Job description provided by Kroll.
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