Vendor Administration Specialist

Key Responsibilities

Vendor Onboarding

• Facilitate the onboarding process for new vendors, ensuring all necessary documentation and compliance requirements are met.
• Administration of all Vendor Data for the Americas.
• Conduct sanction screenings, vendor background checks and business review as part of any vendor pre-selection process to ensure vendors comply with regulatory standards.
• Vendor voice and outreach and data confirmation.
• Vendor risk management participation.

System Integration

Utilize Oracle and Coupa to manage vendor information and ensure seamless integration into the organization's procurement systems.

Provide training and support to vendors and business stakeholders on using these systems as needed.

Compliance and Documentation

• Ensure all vendor documentation is complete, accurate, and up to date.
• Monitor and enforce compliance with company policies and industry regulations.
• Understand and ensure compliance and risk related regulations are adhered to in vendor data operations.
• Understand controlled environments and workflows.

Relationship Management

• Serve as the primary point of contact for vendors and business stakeholders during the onboarding process, addressing inquiries and resolving issues promptly.
• Foster strong relationships with vendors and business stakeholders to ensure smooth onboarding and ongoing collaboration.
• Work directly with and provide Accounts Payable and Finance teams support regarding vendor data and data availability in the required systems.

Reporting and Analysis

• Prepare regular reports on vendor onboarding status, compliance, and other relevant metrics.
• Provide analysis of Cantor and affiliate’s sector and commodity spend, and current and potential vendors.
• Provide regular management updates on activities, competition / market intelligence, and pipeline of go-forward projects for review.
• Hybrid role (3 days a week in office required)

Experience

Minimum of 2-4 years of experience in vendor management, procurement, or supply chain management.

Experience with vendor onboarding and compliance processes.

Skills

• Knowledge of industry regulations and compliance standards in procurement operations.
• Knowledge of controlled environments and workflows.
• Strong attention to detail and organizational skills.
• Strong data entry skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a team environment.
• Strong English communication skills (written and spoken) with the ability to explain issues and remedies.