SR. Accounts Receivable & Cash Applications Specialist

POSITIONSUMMARY/OBJECTIVE

Under the general direction of the AR Manager, the SR Accounts Receivable Specialist is responsible for managing daily cash applications, commercial collections, customer account reconciliations, and the month-end AR support. The position requires accurate payment posting,strongfollow-through,andtheabilitytoresolvecomplexaccountdiscrepancies whileworkingcloselywiththe ARManager,Controller, CustomerService,Sales,andcustomers.TherolesupportsassignedU.S.andEuropecustomer accounts, including USD and GBP activity, as directed.

ESSENTIALFUNCTIONS

• ·Reviewauthorizedbankactivity,paymentnotifications,lockboxrecords,andcustomerremittancesforACH, wire, check, and other approved payment methods.
• ·PostandapplycustomerreceiptsaccuratelyinNetSuitetothecorrectcustomer,subsidiary,currency,and invoices; verify payment dates, amounts, references, and accounting periods.
• ·Applypaymentsacrossmultipleinvoicesandhandlepartialpayments,overpayments,prepayments,andon- account receipts according to approved procedures.
• ·Requestmissingremittancedetailspromptlyandresearchunidentifiedreceipts,shortpayments,deductions, duplicate payments, and unapplied cash.
• ·ManageanassignedcommercialARportfolio;reviewagingandprioritizeoverdue,high-value,andhigh-risk balances.
• ·Contactcustomersbyphone,email,andapprovedcustomerportalstocollectbalancesandconfirmpayment commitments.
• ·Providestatements,invoicecopies,proofofdelivery,andothersupportingdocumentsneededtoresolve payment delays.
• ·Documentcollectionactivity,disputes,promisestopay,andfollow-uptasksinNetSuite;followuponmissed commitments promptly.
• ·Researchinvoicedisputes,POdiscrepancies,deductions,returns,andcreditmemoissueswithCustomer Service, Sales, and Accounting.
• ·Escalatepaymentrisks,disputedbalances,brokenpaymentcommitments,andaccountsrequiringcredithold review to the AR Manager.
• ·Reconcilecustomerbalances,payments,credits,deposits,andopeninvoices;resolveunmatchedtransactions and account discrepancies.
• ·PrepareARagingsummaryanddetailreportsforassignedsubsidiariesandcurrencies,separatingcurrentand past-duebalances.
• ·Preparecashapplicationsummaries,unappliedcashschedules,collectionupdates,andaccountreconciliation support for the AR Manager and Controller.
• ·AssistwithreconciliationoftheARsubledgertothegeneralledger;investigatedifferenceswiththeController and document resolution.
• ·CoordinatewithCustomerServicetoconfirmcompletecustomerdocumentation,billingcontacts,invoice delivery information, and account records.
• ·AssisttheARManagerwithcreditreferenceverificationandgatherdocumentsforcreditreviews.
• ·Enterapprovedterms,creditlimits,andaccountsettingsonlywhendelegatedbytheARManagerand supported by documented approval.
• ·ReceivetaxexemptioncertificatesfromCustomerService,entercertificateinformationintoVertex,maintain supporting records, and escalate missing or questionable documentation to the designated reviewer.
• ·Serveasaresourceforcomplexcashapplications,collection,andaccountreconciliationissues.
• ·Identifyrecurringcausesofpostingdelays,disputes,andunappliedcash;recommendpracticalprocess improvements.
• ·HelpmaintainproceduresandtraindesignatedbackupstaffonapprovedARworkflowsanddocumentation standards.
• ·Provideclearupdatesonportfolioperformance,collectionpriorities,unresolvedissues,andworkloadrisks.
• ·Protectconfidentialcustomerandbankinginformationandfollowaccesscontrolsandapprovalrequirements.
• ·Routecreditdecisions,creditholdreleases,refunds,write-offs,andnonstandardtermsthroughtheapplicable approval process.

REQUIREDEDUCATIONANDEXPERIENCE

• ·Fiveormoreyearsofprogressiveaccountsreceivableexperience,includingcommercialcollections,cash application, and account reconciliation.
• ·StrongERPexperience;NetSuiteexperiencepreferred.Abilitytoworkwithcustomerpaymentportalsand electronic remittance records.
• ·ProficiencyinExcel,includingpivottables,lookupfunctions,andreconciliationoflargedatasets.
• ·Experiencehandlinghigh-volumepayments,multipleinvoices,deductions,unappliedcash,andmonth-end deadlines.
• ·Strongwrittenandverbalcommunication,customerservice,organization,andindependentproblem-solving skills.
• ·Associatedegreeinaccounting,finance,orarelatedfieldpreferred;equivalentrelevantexperience considered.
• ·Experiencewith multi-state,USD/GBPtransactions,manufacturingorindustrialcustomers,andVertextax exemption records preferred.

WORKENVIRONMENT

Thisjobisoperatedinaprofessionalofficeenvironment.Thisroleroutinelyusesstandard office

equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICALDEMANDS

• ·Moderate walkingandclimbing
• ·Whileperformingthedutiesofthisjob,theemployeeis regularlyrequiredtostand,sit;andstoop.
• ·Ability to lift/push/pull up to 15 lbs.

POSITIONTYPE/EXPECTEDHOURSOFWORK

·Thisisafull-timeposition,andthehoursofworkanddaysareMondaythroughFriday.

·Occasionaleveningand weekend work may be required as job duties demand.

EEO STATEMENT

Utex Industries is an equal employment opportunity employer and shall make all employment-related decisions withoutregard torace, color, nationalorigin, ancestry, religion, creed, age, sex, sexualorientation,maritalstatus, militaryorveteranstatus,and/oranyotherstatusorconditionprotectedbyapplicablefederal,state,orlocallaw.

OTHER DUTIES

This job description is not designed to cover or maintain a comprehensive list of activities, duties or responsibilities that are required for this job. Other duties and responsibilities may be assigned and/or changed at any time.