HR/Payroll Specialist - School of Medicine Integrated Resources, Staff HR

• Location: Seattle, WA
• Please note:All applications must be submitted no later than 11:59pm PT on October 27, 2026.
• The School of Medicine Integrated Resources (SoM IR), Staff HR has an outstanding opportunity for an HR/Payroll Specialist to join their team.

About this Opportunity

Reporting to the Senior Compensation and Data Analyst, the HR/Payroll Specialist is responsible for payroll processing, reporting, compliance monitoring, and continuous process improvement in Workday. This role partners with leaders, managers, finance teams, and employees across the School of Medicine to ensure accurate and timely payroll operations while supporting an exceptional employee experience.

Key Responsibilities

HR Payroll Duties (85%)

• Interpret and apply federal, state, University of Washington (UW), SoM, and SoM IR policies.
• Run and analyze standard and custom Workday reports to ensure accurate, timely payroll processing and appropriate budget allocations.
• Partner with finance contacts across SoM to process costing allocations in Workday.
• Maintain an optimal timeline for running reports, communicating them out, and applying changes or answering questions in a timely and efficient manner, according to the payroll calendar.
• Prepare and send correspondence, such as payroll reminders, to supervisors and employees.
• Support HR Business Partners and HR Operations Specialists with over/under payments submissions.
• Manage and maintain HR reporting file systems. Apply appropriate file retention and naming policy to these systems to maintain organization.

Lean Process Improvement (15%)

• Partner with Employee Workday Help (EWH) to represent SoM payroll reporting needs and contribute to Workday report improvements and new functionality.
• Identify and recommend process improvements regarding the SoM IR, Staff HR process, quality control, and SharePoint system.
• Maintain current knowledge of payroll practices, regulations, and system enhancements and share recommendations with colleagues.
• Create and update team procedures, training materials, and communication templates to improve consistency and customer service.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Three years of office/clerical experience.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Preferred Qualifications

• Work experience preferably in human resources at a diverse, multi-faceted organization.
• Proficient in Microsoft Suite (including Outlook, Word, Excel, and PowerPoint).
• Familiarity with Workday.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and handle multiple tasks on a frequent basis.
• Ability to thrive in a fast-paced environment that often requires responding to deadlines with short lead times.
• Excellent customer service skills.
• Ability to think critically and solve problems.
• Dedication to continuous process improvement.

Compensation, Benefits and Position Details

Pay Range Minimum

$48,396.00 annual

Pay Range Maximum

$64,740.00 annual

Other Compensation

-

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

• First Shift (United States of America)
• Temporary or Regular?
• This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.