- Export Shipment and Collateral Management
- This section focuses on operational oversight and documentation accuracy for technical products.
- Plan, schedule, and coordinate the export of goods, including transportation, documentation, and customs requirements.
- Ensure timely shipment and delivery of goods to meet customer expectations and avoid penalties or delays.
- Oversee the correct preparation of export documentation such as invoices, packing lists, certificates of origin (FTA/AIFTA etc.
- Ensure to share them in a timely manner with the relevant regional Interco team.
- Coordinate with Engineering to ensure product specifications, technical manuals, and compliance certificates are included in the export documentation package.
- Product and Engineering Interaction
- This section defines the collaboration with the technical teams.
- Lead Cross-Functional Teams: Serve as the liaison between Interco/Commercial teams and the Engineering/Manufacturing departments.
- Technical Readiness: Work with Engineering to track the design freeze, compliance sign-off, and production readiness of new or updated electrical/mechanical products intended for export.
- maintain a foundational understanding of the technical side of the export product line to accurately represent technical status and requirements in planning meetings.
- Risk Mitigation: Identify and proactively communicate product-related risks that could impact export timelines, such as regulatory compliance issues or last-minute design changes.
- Risk Mitigation & Process Optimization
- This section is focused on continuous process improvement.
- Identify and mitigate risks in the export process, including issues related to customs, logistics, or international regulations
- Take the ownership of Developing, refining, and implementing efficient Interco export processes and workflows to streamline export operations
- Identify bottlenecks or inefficiencies in the export processes and recommend solutions to enhance effectiveness and speed
- Work with Engineering to define clear handover points (e.g., Product to Documentation or BOM to Logistics) to reduce delays.
- Resolve any issues that arise during the shipment process, such as delays, damaged goods, or customs holds
- Inventory, SIOP, and Product Lifecycle Management
- This section includes the planning role, incorporating engineering readiness into the SIOP process.
- Discuss with the regional Interco team and Plan to liquify the inventory in a timely manner.
- Coordinate with regional Interco team and inform Demand /factory team if any order is expected to delay.
- Conduct and attend weekly SIOP meeting for product readiness date.
- Ensure Engineering's inputs on product testing, quality checks, and final assembly schedules are integrated into the SIOP meeting's discussion on the product readiness date.
- Monitor FOC shipments (in case of need) through periodic credence meeting etc
- Export Order Dashboard and Interco Communication Management
- Maintain export Smartsheet on a regular basis.
- Share weekly OB and sales reports with LOB/region classification and tables.
- Upload and maintain Interco order status on EBO for respective region
- Ownership of maintaining the latest lead time sheet for all the export products on EBO
- Lead the weekly meeting with Interco teams and effectively and timely communicate the order acknowledgement.
- Qualifications: -
- Required/ Minimum Qualifications: -
- Bachelor’s Degree/ Diploma or equivalent of 5-10 years’ experience
- Proven experience in project management, preferably in process improvement or organizational development projects.
- Additional / Preferred Qualifications: -
- Background in Thermal/ Power
- Experience in implementing continuous improvement methodologies.
- Six Sigma / Lean certifications / PMP or any other Project Management certification
- Strong analytical and problem-solving skills, utilizing data-driven insights for decision-making.
- Excellent communication and interpersonal skills, conveying complex concepts clearly.
- Ability to create and manage comprehensive documentation systems.
- Demonstrated project management skills, planning, executing, and overseeing projects from conception to completion.
- Experience leading change management initiatives, guiding teams through transitions.
- Proven leadership skills, motivating and guiding cross-functional teams toward common goals.
- Ability to adapt to a dynamic work environment, managing multiple priorities and deadlines
Job description provided by Vertiv.
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