Senior HR Generalist/FSO

• Job Title: Sr. HR Generalist/FSO
• Location: Remote, USA
• Clearance Required: Active Secret or Top Secret Clearance
• Position Type: Full-time, W2

About VivSoft

VivSoft is a mission-driven technology company specializing in Cloud, DevSecOps, Artificial Intelligence, and Digital Experience. We are a diverse team of innovators focused on creating open, scalable, and automated solutions that drive digital transformation in federal space. Our work culture fosters collaboration, creativity, and continuous learning.

Job Summary

VivSoft is a fast-growing government contractor, and this Senior HR Generalist role is central to how we support our people as the company scales. This role will own the day-to-day execution of onboarding, offboarding, compliance, employee records, and performance administration, and serve as the company's day-to-day point of contact for security coordination.

Key Responsibilities

Supports the HR Director in developing and implementing personnel policies and procedures

Owns new-hire communication, tracking, and onboarding support, and the corresponding offboarding process for departures

Owns E-Verify and I-9 compliance

Manages HR compliance training and the compliance calendar

Owns employee certification tracking in ADP, accountable for every certification staying current, not just monitored

Owns background checks and employment verifications

Responds to employee and management inquiries on general HR and benefits questions

Creates, updates, and maintains HR forms and documents, with accurate, timely data entry

Provides administrative support to the HR Director and partner with the Talent Acquisition team

Support the Performance Review process end to end, communication, notifications, and tracking, in ADP, in line with the company's annual appraisal cycle

Serves as the company's day-to-day Facility Security Officer, executing personnel and facility security coordination, clearance processing, and onboarding/offboarding security actions. Coordination and speed to onboard, especially keeping clearance actions moving quickly upon a new contract start, is essential to this role. This person will have access to an outside FSO SME consultant for guidance on complex matters.

Creates, organizes, and maintains electronic personnel files across departments, and manage confidential employee records, continuously reviewing for completeness and compliance

Supports management and HR by generating memos, correspondence, and other documents

Owns HR-related LinkedIn and internal communications, including recognizing birthdays, work anniversaries, holidays, and other significant company or employee moments

Supports employee engagement initiatives and special projects as the HR function matures and scales

Required Qualifications

• 5+ years of Human Resources Generalist experience
• Bachelor's degree required
• Prior experience working in government or as a Federal Contractor
• Working knowledge of Federal Contractor HR and employment practices, including federal, state, and other regulatory standards
• Active Secret or Top-Secret clearance required
• Prior experience as an FSO or Assistant FSO in a personnel security role strongly preferred, given this role's FSO responsibilities
• Working knowledge of ADP Workforce Now required, this role owns significant day-to-day ADP execution as the company scales
• Ability to work with highly sensitive, confidential information;
• Possess sound judgment and strong HR acumen
• Comfort operating in a fast-scaling environment where volume and process maturity are both increasing quickly
• Strong written and verbal communication skills
• Ability to multitask across competing deadlines with attention to detail
• Proficiency with Microsoft 365 (Office, SharePoint, Teams) and an Applicant Tracking System (ATS)
• Ability to telework

Preferred Qualifications

• Master's degree in Human Resources, Business Administration, or a related field
• SHRM or HRCI certification
• FSO certification or NISPOM training

Benefits

Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only)

Life Insurance

• Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)
• 401K Retirement Plan with employer match
• Professional Development Training Reimbursement