IP Docketing Coordinator

Womble Bond Dickinson (US) LLP is seeking an IP Docketing Coordinator to join their team. The IP Docketing Coordinator is a service-oriented professional responsible for creating, maintaining, and ensuring the accuracy and integrity of patent and trademark records within the IP Operations Group. Reporting to the IP Docket Manager, this role primarily utilizes FoundationIP (FIP), the department’s docket management system, to support intellectual property docketing operations and ensure the timely and accurate management of critical deadlines.

Hands-on experience with FoundationIP (FIP) is a required qualification for this position. The successful candidate will also possess a strong understanding of U.S. and foreign patent and trademark rules, procedures, and deadlines, along with the organizational skills and attention to detail necessary to maintain accurate records and support efficient departmental operations.

Responsibilities

• Create, open, update, and maintain patent and trademark matters in FoundationIP (FIP).
• Process incoming mail and correspondence, ensuring documents and relevant information are accurately recorded and routed.
• Distribute, review, monitor, and clear docket items in accordance with established procedures and deadlines.
• Monitor and manage patent and trademark deadlines to support timely action and compliance with applicable requirements.
• Maintain accurate and up-to-date intellectual property records within FIP.
• Prepare docketing reports and other requested documentation to support IP Operations.
• Participate in file audits, docket reviews, and quality-control initiatives to identify discrepancies and maintain data integrity.
• Assist with resolving docketing discrepancies and implementing corrective actions as needed.
• Collaborate with the IP Docket Manager and other team members to support daily operations, meet departmental objectives, and maintain established service standards.
• Adapt to changing priorities, workloads, and business needs while maintaining accuracy, productivity, and attention to detail.
• Perform additional docketing and administrative duties as assigned.

Requirements

• Demonstrated, hands-on experience using FoundationIP (FIP) is required.
• Strong understanding of U.S. and foreign patent and trademark rules, procedures, and deadlines.
• Practical experience supporting intellectual property docketing operations.
• Proficiency in navigating and maintaining records within an IP docket management system, particularly FoundationIP.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, monitor deadlines, and maintain accuracy in a deadline-driven environment.
• Strong written and verbal communication skills.
• Ability to work independently while contributing effectively to a collaborative team environment.
• Commitment to accuracy, efficiency, confidentiality, and high-quality service.

Desired Competencies

Accuracy and attention to detail: Maintains reliable records and identifies potential discrepancies.

Organization and time management: Effectively prioritizes competing responsibilities and manages time-sensitive deadlines.

Teamwork and collaboration: Works cooperatively with colleagues and contributes to a positive, productive work environment.

Adaptability: Responds effectively to changing priorities, procedures, and business requirements.

Service orientation: Provides responsive, dependable support to internal stakeholders and the broader IP Operations team.

Accountability: Takes ownership of assigned responsibilities and follows established procedures to support operational excellence.

Compensation:The national average salary range for this role is $45,000 - $90,000. Starting salary will be determined based on location, qualifications, and experience.

Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Flexible Spending Accounts, Life insurance, Disability Insurance, Paid Parental Leave, 401(k) Plan, Paid Days Off/Vacation, Firm Paid Holidays.

Colorado candidates are not required to submit age-related information and may redact any personally identifiable information on their application materials including but are not limited to age, date of birth, and dates of attendance and date of graduation for educational institutions. This position does not have a fixed deadline. The posting will remain open until the position is filled and all necessary due diligence has been completed for the selected candidate.

Womble Bond Dickinson (US) LLP will consider all qualified applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.

Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.

This position is subject to export control laws.