Accounting Associate

Essential Functions

Accounts Payable Functions

Process and generate Accounts Payable entries with valid vendor invoices; dispute invalid invoices appropriately; maintain full responsibility for accurate and timely vendor payments; and work with purchasing to ensure effective workflow and communication.

Check Runs & Payment Processing

Obtain approvals for, plan, and generate check runs.

Accounts Payable Reporting

Supply Accounts Payable Aging reports on a weekly basis.

Vendor Reconciliations

Perform Accounts Payable vendor account reconciliations.

Vendor Setup

Facilitate the setup of new suppliers

General Administrative Support

Perform other related duties as assigned. Answer phones, direct calls, and take messages.

Accounts Receivable Functions

Process and generate customer invoices; report weekly on receivables outstanding; follow up with clients on accounts receivable; and set goals for on-time receivables.

Accounts Receivable Reporting

Supply Accounts Receivable Aging reports on a weekly basis.

Credit Management

Responsible for performing credit checks on potential new customers.

Vendor Terms Negotiation & Optimization

• Negotiate payment terms, discounts, and conditions with vendors
• Partner with Procurement to improve cash flow and vendor agreements
• Maintain awareness of contract terms and ensure compliance
• Associates degree in accounting or 5 years’ experience, or a combination of education and experience.
• Proficient in accounting programs and general computer applications.
• Able to utilize office equipment, such as copier, scanner, fax machine and telephone.
• Attention to detail and high level of accuracy.
• Aggressive and professional collections attitude.
• Must have a valid driver’s license and reliable transportation