ACCOUNTS PAYABLE CLERK

• Process supplier invoices billed
• in a timely and accurate manner in accordance to the company policy and
• departmental guidelines.
• Process supplier
• invoices billed in a timely and accurate manner in accordance to the company
• policy and departmental guidelines.
• Reviews all invoices for
• appropriate documentation, approval signatures, and correct general ledger
• account coding, completeness and accuracy prior to entering into accounting
• system. Identifies discrepancies, resolves and corrects errors involving
• invoice coding. Communicates with various departments to resolve any
• discrepancies regarding differences between invoices and purchase orders and/or
• receipt of merchandise.
• Processes invoices by
• entering invoice data in accounting system including all the sub ledger
• accounts that will be affected according to policy and pre-established
• procedures. Corrects data entry errors in a timely manner.
• Ensures all hardcopy and
• electronic invoices are coded appropriately and forwarded the necessary
• departments for approval.
• Prepares monthly reports
• and reconciles monthly account statements with invoices received.
• Responds to various
• verbal or written requests from suppliers regarding payment of invoices.
• Files and retrieves
• invoices as requested or needed.
• Performs other duties as
• assigned.
• The AP Clerk works under
• the direct supervision of the Director of Accounting, seeking assistance and
• approval for any issues that fall outside policy or corporate guidelines.
• Regular communication is
• expected with vendors, Purchasing Department and various departments regarding
• payment of invoices.
• EDUCATION: High School Diploma or equivalent required. Associates Degree in
• Accounting, Business Administration or related field is preferred.
• EXPERIENCE: 2 years accounts payable experience is required.

KNOWLEDGE & SKILLS

Basic knowledge of

• accounting principles related to accounts payables including payment reconciliation,
• account code structure, internal controls and purchase order and accrual
• accounting.
• Must be extremely
• accurate and detail oriented in order with good data entry skills in order to
• enter invoice information in accounting system in an accurate and timely
• manner.
• Good math and analytical aptitude is
• desired in order to calculate appropriate taxes, prepare reports, reconcile
• vendor statements with invoices received and to analyze discrepancies between
• invoices purchase orders/receipts of merchandise.
• Good verbal and written communications skills to interact
• with vendors and staff from various departments.

Basic knowledge of Microsoft Office

• Suite including Outlook, Word and Excel in order to create reports and write
• correspondence.
• Good organizational skills in order to
• prioritize work and meet different deadlines.
• Good customer service skills in order
• to interact with vendors in a courteous and professional manner.