Legal Assistant - Corporate

Howard & Howard Attorneys PLLC is seeking a detail-oriented and proactive Legal Assistant with a minimum of three years of experience in corporate transactions and franchise law to join our Chicagooffice. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to our business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES

• Manage complex and high-volume calendaring for attorneys and clients
• Serve as a primary point of contact for clients; screen calls and maintain strong client relationships
• Draft and prepare confidential correspondence, reports, and legal documents
• Create and manage spreadsheets using formulas and pivot tables
• Handle attorney time entry and billing processes
• Maintain client files in both physical and digital formats (NetDocs)
• Provide support during corporate closings and franchise transactions
• Uphold confidentiality of all firm and client matters
• Assist with front desk/reception duties on an as-needed basis
• Perform other administrative tasks as assigned

JOB QUALIFICATIONS

Specialized Legal Experience

Minimum 3 years of experience in corporate transactions

Familiarity with closing processes, entity formation, and corporate governance documentation

Technical Proficiency

Advanced Microsoft 365 skills, especially

• Excel: formulas, pivot tables
• PowerPoint: creating professional presentations
• Outlook & Word: managing calendars, formatting legal documents

Experience with document management systems

Administrative & Organizational Skills

Ability to multi-task and prioritize in a deadline-driven environment.

Experience with billing and time entry systems

Communication & Client Service

• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal skills for client interaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes

• Detail-oriented, proactive, and accountable.
• Collaborative and adaptable to changing priorities.
• Ethical and respectful in all interactions.

Education

High school diploma required, Bachelor’s degree preferred—especially in legal studies, business, or a related field.

Why Join Us? At Howard & Howard, we value excellence, integrity, and collaboration. We foster a supportive and professional work environment where employees are encouraged to grow and make meaningful contributions. We offer competitive compensation and a comprehensive benefits package, including medical, dental, vision, basic life and AD&D, short term disability, a 401(K) plan; flexible spending accounts and transit contributions. Join a team where your work makes a meaningful impact every day.

To learn more about our firm, visit: www.howardandhoward.com

Howard & Howard Attorneys PLLC is an Equal Opportunity Employer!