Payroll Tax and Reporting Manager

FLSA Classification: Exempt

Reports to: Director of Payroll

Overview of the position

The Payroll Tax and Reporting Manager is responsible for ensuring that all tax filing and reconciliation processes are completed accurately and timely across the enterprise. Provides ad-hoc tax and payroll reports to auditors, agencies, employees, and internal or external business partners as requested.

Responsibilities

Partners with vendors to successfully reconcile and file all Federal, Local, and State taxes, in accordance with State and Federal requirements

Audit and approval of annual W-2 files each calendar year

Responsible for registering for new State and Local tax IDs for new businesses acquired by the enterprise

Functions as primary department contact for all auditors, agencies, employees, and internal or external business partners relating to tax and payroll reporting requests

Responds to and resolves tax related questions and concerns from auditors, agencies, employees, and internal or external business partners with empathy, clarity, and a sense of urgency; escalates unknown or critical issues to leadership to resolve problems quickly and effectively.

Assists facility and other Links support staff with payroll-based reporting requests for legal, audit, or other business needs, including but not limited to, payroll histories, time and attendance detail reports, and proof of payment to agencies and employees.

Knowledge/Skills/Abilities

• Proven working experience with Payroll tax processing in a multi-site setting.
• Excellent organizational and time management skills.
• Strong Problem-solving skills and Ability to multitask.
• Working knowledge of payroll policies and procedures, federal and state statutes pertaining to FLSA.
• Proficiency with Microsoft Office tools, specifically Excel and Word.
• Ability to communicate effectively both verbally and in writing; ability to create effective working relationships with employees and other departments.
• Commitment to maintain confidentiality with internal Company information or initiatives, individual personnel changes, personal data, and wage information

Qualifications

• Associate's degree (A.A) or equivalent working experience or equivalent combination of education and experience. College degree is preferred.
• 5+ years full cycle payroll experience
• 3+ years tax filing and reconciliation experience
• Knowledge of ADP Workforce Now and ADP Workforce Manager strongly preferred.

Requirements

• Must be able to read, write, speak, and understand the English language.
• Must be willing to travel 5%
• Proof of right to work in the United States

Valid Driver’s License

Proof of vehicle insurance

ACKNOWLEDGEMENT

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

I have read this job description and understand the requirements set forth therein. I agree to perform the identified essential functions in a safe manner and in accordance with the facility’s established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious disease, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the facility will make available to me, free of charge, the hepatitis B vaccination.

I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or myself, and that such termination can be made with or without notice.

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Signature, Payroll Tax and Reporting Manager Date

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Signature, Director of Payroll Date