Graphic Designer, Proposals + Marketing

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

ROLE DESCRIPTION & RESPONSIBILITIES

GENERAL DESCRIPTION

We're looking for a versatile, self-directed Proposal and Design Specialist to be the creative engine of our growing marketing team. You'll own day-to-day proposal and RFP production for Austin, Houston and San Antonio, from intake and compliance through design and final submission. You'll also build the templates, sector collateral, and showroom and event materials our sales teams rely on to win work, and help build our project photo library.

This is a high-impact role during an exciting growth period for the company. You'll work closely with the Marketing Director and partner day-to-day with sales and business development leaders across all three markets. The Graphic Designer, Proposal and Marketing supports execution of marketing initiatives, proposal development, and sales enablement activities that drive pipeline growth. This role ensures marketing efforts are delivered efficiently while maintaining strong alignment with sales and revenue objectives.

DUTIES AND RESPONSIBILITIES

• Proposals + Sales Enablement + Graphic Design (80%)
• Serve as a marketing, proposal, and design resource across Houston, Austin, and San Antonio, providing consistent support to all three markets.
• Manage RFP and proposal intake, calendars, deadlines, and compliance checklists across all three markets.
• Design and produce proposals, bid decks, client presentations, and templates.
• Maintain the proposal content library, including boilerplate, team bios, project sheets, case studies, project photos, and certifications.
• Gather inputs from sales, design, project management, and finance; manage version control and final packaging.
• Prepare materials for in-person tours, presentations, client interviews, and key pursuits.
• Track proposal volume, deadlines met, and win/loss results.
• Design print and digital collateral across all sectors: furniture, walls, flooring, A&D, and business development.
• Develop long-form sector booklets, flyers, one-pagers, and case studies.
• Manage print production and vendor coordination.
• Design social media, email, web, and digital assets.
• Design showroom, event, and trade show materials, including invitations, signage, and displays.
• Create co-branded marketing materials and campaigns with manufacturer partners, including Steelcase, following partner guidelines.
• Design business cards, internal collateral, presentations, and other internal design requests.
• Keep a consistent look and message across every channel, sector, and market.
• Collaborate closely with the Austin-based Marketing Director and cross-functional teams across all three markets to coordinate proposals, design needs, marketing initiatives, and other key deliverables.
• Independently manage daily priorities, competing deadlines, and project deliverables across multiple markets, exercising sound judgment and escalating resource constraints or competing priorities when necessary.
• Build strong working relationships with leadership, sales, business development, and other key stakeholders across all three markets to anticipate needs, coordinate deliverables, and support business growth.
• Partner with the Marketing Director and sales leadership to develop compelling proposal strategies, ensure submission accuracy, and strengthen the quality and competitiveness of client-facing materials.
• Establish efficient workflows, quality-control processes, and clear communication practices to support consistent execution across Houston, Austin, and San Antonio.

Photography + Asset Library (10%)

• Coordinate professional photographers for completed projects and events.
• Capture original photos of showrooms, events, and behind-the-scenes activity as needed.
• Edit and organize photo assets for social media, the website, case studies, and proposals.
• Maintain an organized, searchable asset library.

Special Projects + Event Support (10%)

• Support the marketing team at events, activations, showroom tours, and openings, including on-site support as needed.
• Provide remote support to Austin and San Antonio and travel between markets as needed for training, events, key pursuits, presentations, team collaboration, and other business needs.
• Contribute to company-wide initiatives and special projects as they arise.
• Be available for occasional evening and weekend work for events and activations.

KEY SELECTION & SUCCESS FACTORS

Required

• 4+ years of experience in graphic design or proposal production
• A strong portfolio that includes proposals, presentations, multi-page layouts, and collateral.
• Advanced skills in Adobe InDesign, Illustrator, and Photoshop.
• Advanced PowerPoint and Canva skills, including building templates others can use.
• The ability to work independently from brand guidelines and manage multiple projects at once.
• Demonstrated ability to work independently while collaborating effectively with geographically dispersed teams and leadership.
• Strong organizational judgment, stakeholder management, and ability to influence without direct authority.
• Ability to balance competing priorities and high-priority deliverables across multiple markets while maintaining quality and meeting strict deadlines.
• A track record of meeting hard deadlines.
• High attention to detail especially when ensuring compliance requirements and commitment to quality deliverables
• Ability and willingness to travel between Houston, Austin, and San Antonio as business needs require.

PREFERRED QUALIFICATIONS

• Experience in A&D, construction, commercial real estate, interiors or the furniture industry, or in B2B marketing with long sales cycles.
• Photography skills, including architectural or interior photography.
• Experience with Adobe Lightroom and digital asset management.
• Familiarity with Microsoft 365, including SharePoint and Teams.
• Print production experience.
• Experience collaborating with sales, operations, and leadership teams on pursuits

Basic understanding of web content management

Strong organizational and project coordination skills

EDUCATION REQUIREMENTS

Bachelor’s degree in Marketing, Communications, Journalism, Graphic Design, Business, or related field preferred; equivalent work experience may be considered

TRAVEL/WORK REQUIREMENTS

A valid driver’s license and motor vehicle record that meets Company safety, operational, and insurance standards are required, as business travel between company locations, client sites, project sites, and other off-site destinations may be required.

What Success Looks Like

This role is measured by how well it helps our sales teams win work. Success means faster, more consistent proposals at every stage of the sales cycle across all three markets, sellers confidently using templates on their own, and clear tracking of proposal volume, on-time delivery, and win rates.

First 90 Days

• Proposal intake process and deadline calendar running across all three markets.
• RFP and proposal template library built and in use by sales.
• Working relationships and communication rhythms established with key stakeholders in Houston, Austin, and San Antonio.
• Audit of existing collateral completed, with priority pieces refreshed.
• Partner co-marketing guidelines gathered and first co-branded pieces produced with key manufacturer partners.
• Current photo library and project reference sheets organized

First Year

• Full sector collateral suite completed.
• Sellers across all three markets using updated and consistent templates independently for simpler requests.
• Proposal KPIs, including volume, on-time delivery, and win/loss, reported regularly to leadership.
• Consistent proposal and design support model established across Houston, Austin, and San Antonio.
• Organized, up-to-date photo library supporting social media, case studies, and proposals.

Growth Opportunity

As our marketing team grows, this role can grow with it, including opportunities to lead the proposal function or take on senior design responsibilities.

What to Submit

To be considered, send your resume along with a link to your portfolio. We’d like to see layout and presentation design work; photography samples are a bonus.

Interview Process

Recruiter screen

Virtual interview with the Hiring Manager (30 minutes)

Virtual interview with a cross-functional team member (30 minutes)

Design presentation to a panel of marketing, sales, and leadership (1 hour)

WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving.

Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per week

Employee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per week

Employee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week

Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day

Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per day

Employee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per day

Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per day

Employee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hour

Employee must rarely bend, squat, stoop, or kneel during filing tasks.

Employee is occasionally exposed to ambient temperatures in the warehouse.

Work overtime as needed.