Executive Assistant to the Chief Strategy Off

POSITION TITLE: Executive Assistant to the Chief Strategy Officer

SUPERVISOR:Chief Strategy Officer

• LOCATION: Baltimore, MD; Remote
• TRAVEL: Low
• JOB CLASSIFICATION: Non-Exempt

POSITION SUMMARY

The National Association for the Advancement of Colored People (NAACP Empowerment Programs), a 501(c)(3) nonprofit organization for equal rights, seeks an Executive Assistant to the Chief Strategy Officer, who is a highly organized, proactive, and strategic professional.

Thisroleprovidesexecutive-leveladministrativeandoperationalsupporttotheChiefStrategyOfficeandhelpsensuretheefficientcoordinationofstrategicinitiativesacrossmultipleorganizationalfunctions.

TheExecutiveAssistantservesasa key partner to the CSO, managing priorities, facilitating internal coordination, and ensuring the effective execution of day-to-day activities within the Chief Strategy Office. This role requires exceptional judgment, discretion, and organizational skills, as well as the ability to manage complex schedules, communications, and projects across a dynamic and mission-driven organization.

WorkingcloselywithseniorleadershipandteamsacrosstheNAACP—includingdevelopment,strategy,grants,programs,andexternalaffairs—theExecutiveAssistantplays anessential roleinsupportingtheCSO’sabilitytoadvance organizational prioritiesand strategic initiatives.

RESPONSIBILITIES/DUTIES

• Under the direction of the Chief Strategy Officer, the Executive Assistant to the Chief Strategy Officer will perform the following duties, to include, but not limited to:
• Executive Support and Office Management
• Providehigh-leveladministrativesupporttotheChiefStrategyOfficer,includingcalendar management, scheduling, travel coordination, and meeting preparation.
• ManagecompetingprioritiesandensuretheCSO'stimeandattentionarealignedwith strategic organizational goals.
• Draft,review,andcoordinatecorrespondence,reports,briefingmaterials,andpresentations for internal and external stakeholders.
• Coordinatelogisticsandpreparationforexecutivemeetings,boardinteractions,and high-level engagements.
• Maintainorganizedsystemsforfiles,communications,anddocumentationwithinthe Chief Strategy Office.
• Communications and Stakeholder Coordination
• ManageandprioritizetheChiefStrategyOfficer'sinbox,ensuringtimelyresponsesand appropriate follow-up with internal and external stakeholders.
• DraftandcoordinatecommunicationsonbehalfoftheChiefStrategyOffice,including emails, meeting follow-ups, and executive correspondence.
• Serveasa key point of contact between the CSO and internal departments, external partners, and senior leadership.
• Ensure timely and professional communication with stakeholders, including boardmembers, donors, partners, and organizational leadership.
• Trackandmanagerequests,inquiries,andactionitemsdirectedtotheChiefStrategy Office.
• Strategic Coordination and Project Management
• •Assist in coordinating strategic initiatives led by the Chief Strategy Office across departments and teams.
• Track progress on key projects, deliverables, and organizational priorities.
• Support planning and execution of cross-functional initiatives involvingdevelopment, grants, programs, and external partnerships.
• Prepare briefing materials and summaries to support leadership decision-making.
• Help ensure follow-up and accountability on action items from meetings and strategic discussions.
• Leadership Team and Organizational Coordination
• Support preparation and coordination for leadership meetings, including agenda development, note-taking, and follow-up tracking.
• Facilitate communication between the CSO and senior leadership, staff, and external stakeholders.
• Assist in coordinating internal communications and updates related to strategic initiatives.
• Operational and Administrative Excellence
• Manage travel arrangements and logistics for the Chief Strategy Officer.
• Prepareandsubmitexpensereportsandensureexpensesarereconciledandprocessed in a timely and accurate manner.
• Supportlogisticalplanningforinternalmeetings,retreats,andstrategicplanningsessions.
• Assistinthepreparationofreports,dashboards,andmaterialsforleadershipandboard review.
• Manage confidential information with the highest level of discretion and professionalism.
• Identify opportunities to improve administrative systems, workflows, and operational efficiency within the Chief Strategy Office.
• Perform any other duties as assigned by the Chief Strategy Officer or other designee.

Education/Experience

• Bachelor'sdegreerequired,advanceddegreepreferred,orequivalentexperience.
• Minimum5-7yearsofexperiencesupportingseniorexecutives,preferablywithina nonprofit, advocacy, or mission-driven organization.
• Demonstrated ability to manage complex schedules, projects, andcommunications in a fast-paced environment.
• Exceptional organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills with the ability to prepare professional correspondence and briefing materials.
• High degree of professionalism, discretion and confidentiality when handling sensitive information.
• Experience coordinating cross-functional projects or supporting executive leadership teams is highly desirable.
• Proficiency in Microsoft Office Suite and collaboration platforms (e.g., Teams, Zoom, project management tools).