Lease Records Manager

About the Role

The Lease Records Manager is PetroLedger's first formal people-leader level for Lease Records and Lease & Title work. The role leads daily team operations and client delivery, ensuring accurate and timely management of lease documentation, contractual obligations, ownership and acreage data, reporting, and land-system records across assigned client portfolios.

The Manager develops team members, balances workload and deadlines, reviews escalated lease and title matters, strengthens process consistency, and serves as a key client contact while supporting PetroLedger's commitment to data integrity, regulatory compliance, and responsive service.

What You'll Do

• Lead, coach, and develop Lease & Title Technicians, Lease & Title Analysts, and senior technical contributors, including goals, feedback, performance management, training, and accountability.
• Plan workload, delegate responsibilities, monitor capacity and deadlines, and ensure accurate and timely delivery across assigned client portfolios.
• Oversee the review, entry, interpretation, and maintenance of leases, contracts, acreage, ownership, obligations, and supporting documentation.
• Ensure accurate interpretation and processing of monetary and non-monetary lease obligations and conditional language and oversee related reporting and controls.
• Review escalated lease, title, ownership, client, quality, and system issues and ensure appropriate resolution, documentation, and follow-through.
• Act as a key management contact for assigned clients, participate in client meetings, review performance, align on expectations, and resolve lease-related concerns.
• Identify and implement best practices that improve workflow, lease-data accuracy, quality control, service delivery, and team effectiveness.
• Ensure adherence to regulatory requirements, internal policy, client-specific procedures, and established land-administration standards.
• Oversee effective use of land systems and software tools and support conversions, system changes, client onboarding, and special projects.
• Partner with leadership and cross-functional teams and support business development by promoting PetroLedger services and contributing to new-client opportunities.
• Perform other duties and strategic initiatives as assigned to support employees, leadership, and business needs.

What You Bring

• In-depth knowledge of lease records, contracts, mineral ownership structures, lease obligations, title documentation, and land-administration practices.
• Demonstrated people-leadership and team-development capability in a client-facing, deadline-driven environment.
• Strong analytical, problem-solving, prioritization, and decision-making skills.
• Ability to manage multiple client portfolios while maintaining accountability for service quality, controls, deadlines, and employee development.
• Professional, client-focused communication and the judgment to handle escalated or sensitive matters appropriately.

Experience, Education & Licenses/Certifications

• 7+ years of progressive Lease Records, Land Administration, lease/title, or closely related oil and gas experience preferred.
• 3+ years of formal people leadership, management, or significant team-lead experience preferred.
• Bachelor's degree in Land Management, Energy Management, Business, Legal Studies, Accounting, Finance, or a related field preferred; directly related experience may be considered in lieu of a degree.
• CPLTA, CPL, or comparable land/energy credential preferred but not required.

Skills & Systems

Lease-record operations, contracts, title documentation, ownership structures, obligations, acreage, reporting, and quality controls.

High proficiency in Microsoft Excel and land/accounting systems such as Quorum, PakEnergy, or comparable platforms.

Workload, capacity, project, deadline, and resource management across multiple client portfolios.

Coaching, conflict resolution, client communication, process improvement, and cross-functional collaboration.

Why Join PetroLedger?

Lead teams, shape client relationships, improve how services are delivered, and help build a scalable professional-services organization. At PetroLedger, you’ll work with a variety of clients, accounting functions, and technology platforms while gaining hands-on experience that may be difficult to develop in a single-company environment.

You’ll have opportunities to expand your expertise, learn from experienced energy professionals, take on increasingly complex work, and build a clear path for continued career growth. PetroLedger’s multi-client model gives you exposure to different operating environments, systems, asset structures, and business challenges, allowing you to build broader industry experience than may be available within a single-company role.

Work Environment

At PetroLedger, collaboration, accountability, and client service are at the heart of how we work. We value team members who communicate openly, support one another, take initiative, and contribute positively to a culture built around Integrity, Development, Fun, Communication, Community, and Professionalism.

We look for people who are curious, adaptable, and comfortable working in a dynamic, client-focused energy environment. Successful team members bring strong problem-solving skills, attention to detail, sound judgment, and a willingness to learn new systems, processes, and areas of the business. Whether supporting a client, improving a process, or helping a teammate solve a challenge, employees are encouraged to take ownership and look for ways to add value.

PetroLedger brings together professionals with different backgrounds, experiences, and perspectives, and we are committed to maintaining a respectful and inclusive workplace where employees are supported, valued, and given opportunities to grow and contribute.

Benefits

• Medical, dental, and vision insurance with multiple plan options
• Company-paid life insurance and supplemental voluntary coverage
• 401(k) retirement plan with employer match

Paid Time Off (PTO)

• Paid company holidays plus a floating holiday
• Paid parental leave
• Hybrid and remote work opportunities for eligible roles, based on client and business needs
• Training and professional development opportunities
• Employee recognition programs