Maintenance Buyer

SUMMARY: The MRO Buyer is responsible for overseeing the daily operation of the Maintenance Parts Storeroom and maintaining inventory levels to support efficient plant operations. This position is accountable for inventory accuracy, stocking levels, and supervision of the Parts Room Clerk. The MRO Buyer analyzes inventory usage, generates trend reports, and recommends inventory adjustments to optimize stock levels while minimizing inventory investment.

This role supports the material needs of the plant by coordinating with Maintenance and other departments to procure parts, tools, supplies, and services in accordance with company purchasing guidelines. The MRO Buyer works closely with vendors, Corporate Purchasing, Maintenance, and Operations to ensure timely availability of materials, maintain supplier relationships, and implement inventory control procedures that support reliability, efficiency, and cost control.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following

• Procure maintenance parts, tools, equipment, and supplies for the Maintenance Parts Storeroom.
• Oversee the daily operation and organization of the Parts Storeroom.
• Maintain accurate inventory records and ensure inventory integrity.
• Monitor inventory levels and maintain appropriate Min/Max stock levels; adjust as required.
• Utilize the CMMS system to identify inventory replenishment needs and forecast future requirements.
• Analyze inventory usage trends and generate reports to support inventory optimization and cost control.
• Coordinate with Corporate Purchasing, Maintenance, and Operations to fulfill procurement requirements.
• Monitor supplier performance and serve as the primary liaison between the company and vendors regarding quality, service, and delivery concerns.
• Expedite critical orders and resolve material shortages and delivery issues.
• Review and approve cycle count adjustments, inventory variances, and physical inventory reconciliations.
• Manage key receiver assignments and controls for inventoried items.
• Process returns of damaged, defective, or unacceptable materials to suppliers.
• Ensure compliance with company purchasing policies, procedures, and procurement guidelines.
• Coordinate vendor visits and meetings with appropriate plant personnel.
• Supervise and provide direction to the Parts Room Clerk.
• Implement and maintain inventory control procedures and stocking strategies to support production and maintenance requirements.
• Adhere to all company safety policies, food safety requirements, regulations, and procedures.
• Support continuous improvement initiatives that enhance inventory management, operational reliability, and cost efficiency.
• Perform other duties and responsibilities as assigned by the Maintenance Manager.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities

Supervisory Responsibilities

Supervisor one (1) Parts Room Clerk

Education and Experience

• High School Diploma or GED required; associate’s degree in business, Supply Chain, Industrial Maintenance, or a related field preferred.
• Minimum of 3 years of purchasing or procurement experience, preferably in a manufacturing environment.
• Minimum of 3 years of supervisory experience.
• Experience with inventory management, storeroom operations, and CMMS systems preferred.

Required Skills/Abilities

• Proficient with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent interpersonal and negotiation skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization.
• Strong understanding of inventory control and purchasing practices.
• Ability to analyze data, identify trends, and make sound business recommendations.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Demonstrated leadership and decision-making skills.
• Ability to build and maintain effective relationships with vendors, employees, and management.
• Commitment to safety, quality, and continuous improvement.