Payroll Manager

JOB SUMMARY

The Payroll Manager is responsible for managing all aspects of payroll functions within the organization. This role oversees end-to-end payroll operations, ensuring accurate and timely pay, tax compliance, system administration and supervision of payroll staff. The Payroll Manager serves as a key resource for employees and management in matters related to payroll policies and processes. The role manages hourly, overtime, union, prevailing-wage and per diem pay across multiple job sites and serves as the company's payroll compliance lead.

RESPONSIBILITIES AND DUTIES

• Manage the day-to-day operations of the payroll department including training and supervising payroll staff.
• Assist in the review of field timesheets to ensure accuracy against job tickets and dispatch records, including overtime, double time, shift differentials, travel time and per diem.
• Oversee and manage the end-to-end payroll process, from timecard data review through final approval and payroll submission, ensuring timely and accurate payment of salaries, wages, bonuses, garnishments and deductions.
• Assist with the calculation and processing of union wages, fringe benefits and remittances under applicable collective bargaining agreements.
• Ensure the accurate processing of prevailing-wage payroll and prepare certified payroll reports. Ensure all monthly Union reports and benefits are paid with accuracy and complying with all union rules and deadlines.
• Assist with the off-cycle payments, bonuses, final pay, garnishments, child support orders and levies.
• Develop, implement, and update payroll policies and procedures to ensure compliance with legal requirements and best practices. Ensure compliance with federal, state, and local payroll regulations and tax requirements.
• Maintain accurate and confidential employee payroll data.
• Ensure compliance with all relevant wage-and-hour laws across every state where crews work, including multi-state withholding and reciprocity. Maintain up-to-date knowledge of legal requirements.
• Oversee payroll tax deposits and filings (Forms 941, 940, W-2, state unemployment and withholding returns).
• With the assistance of the HR Manager, maintain worker classification standards (exempt vs. non-exempt, employee vs. contractor).
• Manage payroll-related audits and ensure accurate reporting for compliance with legal and company standards.
• Support workers’ compensation audits with accurate payroll by class code.
• Prepare, submit and support any required pay-related reports to government agencies, wage and hour compliance, unemployment claims, and other regulatory filings with accurate documentation.
• Generate payroll reports for management including headcount, turnover, labor cost, analysis, and benefits utilization.
• Approve monthly Union benefit reports.
• Manage payroll records, including employee hours, earnings, tax withholdings, garnishment processing, deductions, and benefits contributions.
• Coordinate with HR on new hire setup for direct deposit enrollment, tax forms, and termination pay in compliance with union and state final pay requirements.
• Reconcile payroll to the general ledger each pay period and prepare month-end payroll journal entries and accruals.
• Allocate labor costs to jobs, equipment and cost centers to support job costing and billing.
• Answer employee pay questions promptly and clearly.
• Maintain internal controls, segregation of duties and audit ready documentation.
• Conduct monthly checks and balances audits of payroll data to ensure accuracy.
• Other duties as assigned by management.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in Finance, Accounting, Human Resources, Business Administration, or a related field.
• 5+ years of full-cycle payroll administration experience including two years in a management role.
• Strong knowledge and understanding of Union benefits and agreements, Union payroll, fringe remittances and certified (prevailing wage) payroll.
• Hands-on experience with multi-state payroll as well as Union and hourly workforces.
• Working knowledge of FLSA, federal and state wage-and-hour laws, and payroll tax requirements.
• Experience with a major payroll platform (e.g., BambooHR, ADP, Paycom, Paylocity, UKG, etc.,) and integration with an accounting system (e.g., QuickBooks)
• Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
• High accuracy, sound judgment with confidential information and the ability to meet fixed deadlines.
• Excellent communication, leadership and interpersonal skills.
• High level of discretion, confidentiality, and integrity in handling sensitive information.
• Effective verbal, written and interpersonal communication skills.
• Ability to multi-task, flexibility in daily and weekly work schedule to meet deadlines and commitments.

PREFERRED QUALIFICATIONS

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Payroll experience in construction, equipment rental, heavy industry or another field-labor environment.
• Familiarity with construction ERP or job-costing systems (e.g., FCC or NexGen).

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is required to sit, stand, walk, stoop or crouch.
• Prolonged computer work.
• Work environment is a well-lit, air conditioned/heated office environment.

GENERAL DUTIES and EXPECTATIONS

• Adhere to Company Code of Conduct/Ethics and Core Values.
• Follow direction from management and manage tasks prescribed.
• Multi-task, prioritize and manage time effectively.
• Punctual and dependable.
• Ensure security of information in all matters pertaining to company, client, and customer information.
• Contribute to the professional culture within the office and company overall.
• Provide leadership qualities regarding safety and company policies.
• 40-hour work week in pursuit of company objectives. Occasional after-hours or weekend work during peak periods, such as payroll deadlines, quarter or year-end, or employee engagement.
• Occasional travel may be required.
• To learn more about Wilkerson Crane Rental, Inc., please visit:
• Website: WilkersonCraneRental.com
• Facebook: facebook.com/wilkersoncranerental/
• LinkedIn: https://www.linkedin.com/company/wilkersoncranerental/