Talent Acquisition Coordinator

Location: Palo Alto

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is seeking a Recruiting Assistant to join the Talent Acquisition team in the human resources department. This position will support the full cycle recruiting process for all business professional recruiting. This is an excellent opportunity for be an integral part of a busy team of professionals.

This position will be a hybrid remote/in-office schedule.

Primary Responsibilities

• Support Talent Acquisition team with recruiting and administrative tasks
• Schedule interviews with recruiters and hiring team in a timely manner
• Assist with preparing job postings; post and update all staff job openings on firm's internal and external websites, and various job boards
• Follow up with potential applicants and assists in tracking of employee referrals
• Process and coordinate onboarding for new employees
• Maintain and update recruiting spreadsheets and databases
• Assist in creating and maintaining reports
• Conduct pre-employment checks for potential hires
• Maintain constant communication with candidates and new hires to ensure a smooth recruiting and onboarding process
• Organize and maintain recruitment files for employees and temporary staff; help to collect, track and maintain recruitment files including interview feedback, reference checks, and pre-employment documents; ensures all documents are completed and submitted
• Update budget tracking spreadsheet and process monthly expenses
• Assist with other duties and ad-hoc projects as assigned related to recruiting and other HR tasks

Minimum Qualifications and Skills

• Bachelor’s degree strongly preferred
• Minimum of one (1) year of recruiting or HR experience
• Strong written and verbal communication skills
• Ability to follow and effectively execute instructions
• Superior organizational skills and ability to multi-task
• Ability to work in a fast-paced environment and maintain a sense of urgency
• Strong project management, problem solving, coordination, organization and follow through skills
• Ability to handle confidential, personal, or sensitive information with discretion
• Interest in learning HR and staff recruiting functions a plus
• Strong sense of good judgment and high level of professionalism
• Proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); familiarity with recruiting tools, especially LinkedIn and/or Workday is a plus; Smart Sheet experience a plus

The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $29.83 - $40.36 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).