Project Manager - Exhibitions, Events and Brand Activations

Own the project. Lead delivery. See your work come to life.

Xzibit designs and delivers exhibitions and experiences through our Exhibitions and Museums & Experiences divisions. We’re looking for an experienced Project Manager to join our Exhibitions team, taking exhibition projects from the initial client brief through to completion.

This is a practical, client-facing role. You’ll be just as comfortable discussing a quote with a client as you are leading an installation crew.

About the Role

Reporting to the Exhibitions Operations Manager, you’ll manage a portfolio of clients and deliver projects on time, within budget and to a high standard. You’ll bring together clients, designers, production teams, suppliers and exhibition organisers, keeping everyone aligned from concept to completion.

What You’ll Be Doing

Client management: Develop clear briefs, manage expectations and build strong relationships as the main point of contact throughout each project.

Quoting and budgets: Prepare project quotes with a clear understanding of costs and production requirements. Manage budgets and variations, track spending and keep projects on target for profitability.

Project planning and coordination: Manage projects from initial conversation through to completion. Coordinate design, artwork, production, procurement, freight and installation. Ensuring teams have the information they need and milestones are met. Identify issues early and keep projects moving.

Onsite delivery: Lead crews and contractors where required, coordinate site logistics and contribute to installation within your skills and training. Where a Site Manager leads the installation, provide a clear handover and ongoing project support.

Safety and quality: Ensure site requirements, inductions and safety documentation are in place, and work meets WHS and Xzibit quality standards.

Reporting and improvement: Keep project records and progress updates current, and lead debriefs to improve future delivery.

About You

You take ownership, communicate clearly and stay calm when deadlines are fixed but plans need to change.

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You’ll bring

• At least two years’ experience managing exhibition projects, with an understanding of stand design, construction and logistics.
• Strong client relationship skills and confidence managing quotes, budgets and suppliers.
• Proven experience running installation crews and contractors, with a practical, hands-on approach.
• The ability to coordinate multiple projects, solve problems and keep track of the details.
• Confidence using project management software and spreadsheets.
• Project management qualifications and knowledge of AV technologies would be an advantage.
• Travel and Onsite Work
• You won’t attend every installation. Smaller projects may be delivered onsite by a Site Manager, while larger projects and those closer to home may require you to run the site.
• You’ll need to be available for travel, time away from home, early starts, after-hours work and weekends as project schedules require.
• Why Join Xzibit?
• You’ll join an experienced, creative team that takes pride in its work and pitches in to get the job done. We value collaboration, ownership and sharing knowledge.
• Expect varied exhibition projects, lasting client relationships and the satisfaction of seeing your work come to life onsite.

To Apply

Click Apply on Seek to be directed to our employment page. Submit your resume and a cover letter outlining your relevant experience and why you’d like to join Xzibit.