Program Coordinator - AASAM

• Based in Australia (Brisbane or Adelaide preferred)
• Fixed-term until 30 June 2027 with the possibility of a one year extension
• Applications will be assessed on a rolling basis

Program Overview

• Australia Awards are provided to build skills
• and knowledge of individuals so that they can contribute to their country’s
• development, and to support ongoing development of links between Australia and
• the countries to which it provides development assistance. The Australia Awards
• are an important part of the Australian Government’s focus on public and
• economic diplomacy, and provide long-term Scholarships, Fellowships and Short
• Courses, supported by a range of other capacity-building and training modalities.
• Australia Awards – South Asia & Mongolia
• (AASAM) is administered by Palladium on behalf of the Australian Government’s
• Department of Foreign Affairs and Trade (DFAT). The Program goal is to support
• eight partner countries – Bangladesh, Bhutan, India, Maldives, Mongolia, Nepal,
• Pakistan and Sri Lanka – in achieving their development goals through education
• and knowledge transfer, and to build enduring relationships with Australia that
• advance mutual interests.
• In support of this goal, the Program aims to
• achieve two key outcomes:
• Alumni are using their skills, knowledge and networks to contribute to sustainable development.
• Alumni are contributing to cooperation between Australia and partner countries.
• Australia Awards – South Asia & Mongolia
• is a multi-country program with service delivery offices in Colombo, Dhaka,
• Islamabad, Kathmandu, Thimphu and Ulaanbaatar. Leadership, coordination, and
• support are provided by “the Hub” – a regional team based in Colombo,
• Bangladesh and in Australia.
• Purpose of Position
• The Program Coordinator is
• responsible for a range of project coordination and support activities,
• including procurement, contracting, financial and operational activities,
• ensuring effective, compliant and well-documented delivery in line with
• Palladium and Commonwealth Government requirements.

Responsibilities

• Procurement and Contracts
• Support procurement of short courses and
• Australian Professional Opportunities in line with Palladium and
• Commonwealth Government procurement policies and rules, often with short deadlines
• and conflicting procurement schedules
• Provide support to establishing Technical
• Assessment Panels (TAPs) for procurement assessments, including scheduling
• activities and sourcing, vetting and contracting short-term consultants
• Maintain a live register of pre-vetted
• technical experts to support rapid short course procurement processes
• Manage contract negotiations with providers,
• escalating and advising on complex matters in coordination with Senior
• Management and Palladium Legal
• Continue to transition legacy contracting
• templates with providers as required
• Contribute to the development and
• maintenance of AASAM systems and processes to support compliant and
• efficient procurement of goods and services
• Work with AASAM management and colleagues to
• prepare tender documentation and provide advice on procurement processes
• in accordance with Palladium and Commonwealth Government requirements and
• the AASAM Head Contract
• Manage AASAM contract records, including
• generating agreement numbers, updating the Contracts Register, and
• maintaining thorough and accurate records in line with program information
• management systems
• Prepare draft contracts and supporting
• documentation for other program engagements and undertake due diligence
• for review by the Senior Program and Operations Manager and other internal
• stakeholders as required.

Finance

• Understand and support Australia-based
• program finances relating to forecasting and reporting on short-term
• engagement activities and other Australian-led expenditure
• Contribute to program financial planning as
• required
• Track and manage subcontract expenditure,
• including coordinating approvals and submitting accurate invoices to

Accounts Payable

• Support other finance duties as required,
• including coding payment requests and assisting with administrative
• financial tasks, as requested by the Senior Program and Operations Manager
• or Regional Finance and Administration Manager.
• Quality and Legislative Requirements
• Comply with DFAT and Palladium policies,
• procedures, practices and quality systems
• Contribute to process improvements with
• internal Palladium stakeholders, including Legal, to ensure AASAM
• continues to meet current compliance requirements and operates efficiently
• and effectively
• Comply with role-specific policies and
• procedures, including Commonwealth Procurement Rules
• Ensure role-specific procedures and relevant
• documentation are current and available on SharePoint in accordance with
• Palladium's ISO certification requirements and AASAM's information
• management processes
• Contribute to the 2026-27 Team Objective of
• ‘improved knowledge sharing through better documentation and communication
• practices’.
• Administration and General Ad Hoc Duties
• Provide administrative and project support
• to the Senior Program and Operations Manager and AASAM team as required,
• including support for monthly and annual program reporting
• Lead and support small projects identified
• by the Senior Program and Operations Manager, including activities
• associated with preparation for program close out.
• Provide support for long and short-term
• recruitment activities as required
• Support and/or lead program travel logistics
• including travel bookings; supporting safety and security briefings; coordination
• of required travel documentation, including visas and insurance; and collection
• and filing of personnel information and pre-departure documentation on

SharePoint

Assist with Emergency and Critical Incident

Response as required

Support Continuous Professional Development

• Solutions, Scholarship Enrichment and Alumni Engagement team members with
• the preparation and delivery of Australia Awards events as required.
• Establish positive and effective
• relationships with key stakeholders, including activity providers
• Liaise regularly with program personnel to
• support effective and timely communication
• Participate in regular one-to-one meetings
• with the Senior Program and Operations Manager and Program Enablement Team
• meetings.

Core Behaviours

Accountability

• Works autonomously
• Detail orientation
• Positive collaboration
• Client focus

Decision-making

Respect.

Experience Required

Essential Criteria

Minimum 5 years experience in procurement

• and contract management with demonstrated knowledge and experience in
• contracting, purchasing and tendering processes
• Strong professional communication skills
• particularly within a cross-cultural context
• Demonstrated understanding of risk
• management principles and cost benefit analysis, or a willingness to learn
• Ability to set priorities, analyse problems,
• formulate clear and effective solutions and coordinate a number of tasks
• simultaneously to achieve deadlines and meet stakeholder requirements

Experience of working effectively in a

• culturally diverse environment
• Ability to contribute ideas to enhance the
• role and to demonstrate initiative and flexibility
• Ability to develop and maintain positive
• working relationships with internal and external stakeholders.
• Desirable Experience and Skills
• Relevant experience in international
• development, international relations or project management
• Knowledge of the Australian Aid Program
• and/or experience living overseas
• Knowledge of the South Asia and Mongolia
• region.

Reporting

• and Relationships
• The Program Coordinator reports to the Senior
• Program and Operations Manager and works closely with the Continuous Professional
• Development Solutions and Scholarship Enrichment and Alumni Engagement teams.

How

To Apply

• Please submit your application online, including your CV and a brief
• cover letter outlining your suitability for the role in line with the
• requirements of the position.

Core Capabilities

• Palladium’s Core Capability Framework defines
• the skills, behaviours, and performance standards expected at each level of the
• organisation. It underpins recruitment, leadership, performance management,
• career progression, and organisational design, while supporting a sustainable
• and ethical approach to business through equity, diversity and inclusion,
• safeguarding, and environmental responsibility.

About Palladium

• Palladium is a global development and consulting
• firm, part of the GISI Consulting Group, working alongside some of the world’s
• leading project management and engineering organisations. We partner with
• governments, businesses, investors and communities to design and deliver
• complex programs that create lasting impact. With a presence across more than
• 90 countries, Palladium offers the opportunity to work on meaningful
• challenges, alongside talented colleagues, in environments where your work can
• truly make a difference.

Equity, Diversity & Inclusion

• Palladium is committed to embedding equity, diversity
• and inclusion across all activities. We promote a diverse and inclusive
• workforce and ensure all applicants and employees are treated fairly and
• equally, regardless of background or personal characteristics. We encourage
• applications from all individuals and provide reasonable adjustments or
• accommodations where required.

Safeguarding

• Palladium maintains a zero-tolerance approach to
• all forms of harm, including sexual exploitation, abuse, harassment, child
• abuse, and human trafficking. We are committed to protecting our people,
• partners, and communities and ensuring safe and respectful environments. All
• personnel are expected to uphold safeguarding standards, with successful
• candidates subject to enhanced screening, including safeguarding-focused
• assessments and due diligence, in line with Palladium’s Code of Conduct and
• safeguarding policies.