Trade Recon Clerk

Job Purpose

To

• promptly verify suppliers invoices and claims. To prepare reconciliations and
• facilitate and consolidate payments to suppliers every month. To investigate
• claims, discrepancies and ensure credits are passed.

Key Responsibilities

Supplier Invoice Verification

• Verify invoices against the goods received in SAP
• (Approximately 455 per month).
• Investigate verification differences with both pricing and
• stock discrepancies by further follow-up and appropriate communication with the
• supplier or the relevant depot.
• As required, raise claims against the supplier for the
• pricing/stock discrepancies. - Communicate all discrepancies within 14 days to
• the supplier.
• Obtain supplier statements and perform reconciliations for
• payments to suppliers (40-50 recons per month).
• Follow up on outstanding reconciliation items with the
• supplier ensuring no items are greater than 60 days.

Month End Processing

• Prepare payment by flagging items within SAP to match
• approved reconciled payment amounts.
• Ensure that all payments are made within the correct payment
• terms.
• Process supplier correction journals.
• Check that payment runs agree to the total on the payment
• list.
• Forward remittances and recons to suppliers on a monthly
• basis.
• Prepare and update the monthly claims ageing schedule, with
• action points on items over 60 days. Back date all verification documents prior
• to close-off of the fiscal month ensuring gr-ir reduced to a measurable value.

Administration

• File all invoices and related documents on a monthly basis.
• File all reconciliations on a monthly basis.
• Record copies of claims.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities
• and demonstrate effective self-management in terms of planning, prioritising
• and self-development.
• Follow through to ensure that quality and productivity
• standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines
• not met, the potential risks thereof and provide appropriate resolution. -
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate
• appropriately.
• Demonstrate willingness to help others and “go the extra
• mile” to meet team targets and objectives. Champion training and development of
• self and others through utilising available training opportunities or
• contributing to the development of new training solutions relating to product
• costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure
• that own targets and goals are clear and achievable.

KPI’s

• Efficacy of the filing system
• Accuracy and timeliness of payment processing
• Accuracy and timeliness of prepared schedules
• Resolution of supplier stock and invoice discrepancies