Payroll Officer

Job Purpose

To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters.

Key Responsibilities

Payroll Processing

• Process monthly payroll accurately and within set deadlines
• Review and verify payroll input for completeness, accuracy, and authorization
• Capture and process salaries, wages, overtime, allowances, and deductions
• Ensure accurate calculation of statutory and voluntary deductions

Time & Attendance

• Manage and maintain Time and Attendance data using SAP or similar systems
• Process leave, overtime, and attendance-related adjustments
• Ensure correct integration of T&A data into payroll systems

Payroll Administration & Compliance

• Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE)
• Maintain payroll records in line with data protection requirements (POPIA)
• Process salaries, increases, bonuses, back pay, and terminations
• Prepare and submit statutory reports and payments
• Generate and distribute payslips

Reconciliations & Reporting

• Reconcile payroll accounts and third-party payments (e.g. garnishees, benefits)
• Generate payroll reports for management, HR, and Finance
• Support audit processes by ensuring accurate and complete records

Employee Support & Customer Service

• Respond promptly to payroll-related queries from employees and management
• Provide clear and accurate information regarding payslips, deductions, and policies
• Ensure a high level of internal customer service and responsiveness aligned to SLA requirements

Stakeholder Engagement

• Liaise with HR, Finance, and line managers on payroll inputs and approvals
• Engage with external stakeholders such as SARS, UIF, and benefit providers
• Coordinate payroll sign-off processes before payment runs

Continuous Improvement

• Identify opportunities to improve payroll processes and efficiency
• Support payroll system enhancements and implementation projects
• Maintain up-to-date knowledge of payroll legislation and best practices

Key Relationships

Internal

Employees

Line Managers

HR Team

Finance Department

External

SARS, UIF, and statutory bodies

Payroll service providers

Benefit administrators