AML KYC Senior Administrator- Fund Services

ROLE OVERVIEW

PURPOSE OF JOB

• We are hiring for a permanent Senior AML/KYC Administrator to reinforce
• our dynamic and growing team in the Fund Services business. You will be dealing with Anti-Money Laundering
• and Counter Financing Terrorism matters and will be responsible for maintaining
• up to date, complete and well-organized client records in the database and hard
• copy files. If weaknesses are identified in the existing records, you will be
• responsible for taking action to ensure a satisfactory level of compliance is
• obtained.

MAIN RESPONSIBILITIES AND DUTIES

• Perform ongoing due diligence, AML/KYC, KYT and KYA reviews for onboarding, periodic review and remediation cases in accordance with internal policies, Luxembourg regulatory requirements and client service standards.
• Analyse ownership and control structures, structure charts and client fund structures, including real estate, private equity and other alternative fund structures, to identify AML/CFT risks and determine applicable due diligence requirements.
• Conduct AML gap analyses to identify outstanding documentation, remediation actions, compliance deficiencies and weaknesses in client records.
• Prepare Risk Assessment Matrices (RAMs), Tax Assessment Matrices (TAMs) and associated due diligence assessments, ensuring accurate risk classification, rationale and supporting documentation.
• Assess and document risk factors including adverse media, sanctions, politically exposed persons (PEPs), tax considerations and other relevant AML/CFT indicators.
• Coordinate the collection of due diligence documentation through written correspondence, meetings and telephone discussions with clients, intermediaries and internal stakeholders.
• Act as a first line point of contact for clients and internal stakeholders regarding AML, KYC, KYT and KYA requirements, responding to requests and providing clear, timely guidance to support quality service delivery.
• Manage periodic review and remediation processes, taking ownership of assigned tasks and ensuring milestones, deadlines and deliverables are met.
• Set up, review and maintain client profiles, AML/KYC files and due diligence records within ViewPoint and other internal systems, ensuring documentation is uploaded, tracked, retained and kept accurate and up to date.
• File and record legal and due diligence documentation as required by CSSF, Luxembourg law and internal procedures.
• Escalate complex, high-risk or incomplete cases to management and Compliance in line with internal escalation procedures.
• Participate in periodic audits, compliance reviews and risk sample checks, supporting follow-up actions where required.
• Ensure effective understanding of AML/KYC processes and strict adherence to applicable policies, procedures and controls.
• Support the Assistant Manager in monitoring deliverables, prioritising workload and ensuring the timely completion of ongoing due diligence activities.
• Help and support to junior team members and develop strong working relationships across internal departments.

ESSENTIAL REQUIREMENTS

• At least three years’ relevant experience in AML/KYC, transfer agency, fund administration or a comparable regulated financial-services environment, including supervisory or quality-control responsibilities.
• Degree or equivalent professional qualification, preferably in law, compliance, finance, business administration or a related discipline.
• A recognised AML/KYC qualification, such as ACAMS or ICA, is desirable.
• Sound working knowledge of Luxembourg AML/CFT and counter-proliferation financing principles, financial sanctions, PEP and adverse-media screening, beneficial ownership, source of funds and source of wealth, and the risk-based approach.
• Practical experience with client onboarding, periodic and trigger-event reviews, remediation and registration of client entities and related parties in a core transfer agency system.
• Understanding of investment fund structures and entity types, including individuals, corporates, partnerships, trusts, foundations, regulated financial institutions, pension arrangements and investment funds.
• Understanding of outsourced operating models, service levels, oversight, audit and access rights, incident escalation, confidentiality, data protection, information security, business continuity and exit planning.
• Excellent written and spoken English, with the ability to produce concise, evidence-based case summaries and escalation reports.
• High proficiency in Microsoft Office and the ability to learn specialist AML and transfer agency applications.
• Strong judgement, integrity, attention to detail and the confidence to stop and escalate work where requirements, evidence or approvals are unclear.
• Ability to manage high volumes and competing deadlines without compromising quality, confidentiality or control standards.

OUR COMMITMENT TO

INCLUSION & WELLBEING

• JTC is committed to fostering a healthy,
• inclusive organisation where all individuals feel welcome and feel able to
• participate in the workplace fully. We value different perspectives,
• backgrounds and lived experiences. This includes supporting employee wellbeing
• so that people feel equipped to thrive.