Grant and Contract Administrator II

Posting Number

req27397

Department

ENGR Business Center - North

Department Website Link

EBC-N

Location

Tucson Campus

Address

Tucson, AZ USA

Position Highlights

The Engineering Business Center-North (EBC-N) invites applications for the position of a Grant and Contract Administrator II. Successful candidates will possess advanced knowledge in accounting and grant administration as well as having strong initiative and prioritization skills. The overall objective of the Business Office is to provide excellent operational and financial management support to the College of Engineering faculty members that EBC-N oversees.

The Grant and Contract Administrator II position plays an important role in managing faculty and staff salary allocations, reviewing and approving financial transactions, monitoring budgets, reconciling data, producing financial reports, and managing sponsored and non-sponsored accounts for faculty. The position also provides post-award services related to grants management, advises on purchases and expenditures, and ensuring compliance with university policies, and contributing to operational efficiency.

The selected candidate must demonstrate the capacity to respond to a significant number of requests in a timely manner, exercising diplomacy, discretion, and excellent judgment. A high degree of professionalism, confidentiality, and initiative is expected.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Account Maintenance

• Setup and monitor accounts for all grants.
• Maintain account-specific notes and internal spreadsheets.
• Verify proper award documents and budgets are saved.
• Assist with account template improvements.

Financial Account Balance & Projections

• Respond to account balance inquiries.
• Complete in-depth analysis of posted expenses and ensure the expenses are allowed.
• Investigate open encumbrances and available balances and manually track pending charges (not yet inputted in the system).
• Communicate hiring/purchasing options to faculty based on expense forecasts.

Financial System Monitoring

• Update and maintain Position Distributions, complete Salary Transfers, and process External Awards and Financial Aide requests.
• Input Capital Requisitions and complete General Expense Corrections.
• Review Transaction Detail reports and communicate concerns or updates to faculty regarding specific expenses.

Financial Compliance and Training

Assist with internal trainings, team workshops, and streamlining reporting mechanisms and templates to aid in Financial reporting (EBC-N/Sponsored Projects) and Technical/Progress reporting.

Provide policy and procedural information to faculty regarding any applicable university, state, local government, or federal partner.

Financial Reporting

• Review auto-generated reports with faculty on monthly and/or quarterly basis.
• Assist with financial reports that are due to internal or external partners.
• Provide manually-created reports which fall outside the UA Analytics tools currently in place.

Knowledge, Skills, and Abilities (KSAs)

Excellent communication, analytical, and problem-solving skills.

Ability to develop comprehensive budgets using Excel and auto-generated financial reports.

Knowledge of accounting principles, practices, principles and procedures, to include uniform guidance.

Skill in preparing detailed reports on a timely basis.

Ability to work independently and collaboratively.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Demonstrated experience with University financial accounting, budgeting and financial planning for all University fund types.
• Proficient with setting and communicating priorities and effectively planning and organizing the work of projects.
• Previous experience with UA enterprise systems such as UAccess Research, Analytics, Financial, Student, and Employee.

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$59,404 - $74,254

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

8

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC2

Job Family

Grant & Contract Admin

Job Function

Research

Type of criminal background check required

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

11/9/2026

Expected End Date

• Contact Information for Candidates
• Debra Behrens,
• Grant and Contract Manager
• [email protected]

Open Date

10/19/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].