Contract Administrator

The position

The Technology Contract Administrator coordinates and leads activities to support the Technology Division in maintaining a compliant, audit-ready supply chain. Working across the business, this role ensures all supplier engagements and contractual obligations are managed within the organisation's regulatory and risk frameworks, and that effective communication is maintained with senior leadership and stakeholders.

Your role

Contract Administration

• Manage the full contract lifecycle for technology agreements (initiation to completion).
• Track contract deadlines, milestones, performance, and ensure compliance.
• Communicate contract updates to stakeholders.
• Maintain accurate Technology Contracts Register.
• Onboard new suppliers in nLighten following TPRM processes.
• Classify suppliers against materiality and criticality criteria for reporting.
• Monitor and escalate risks related to contract transition and renewal dates.

Contract Management System (CMS)

• Maintain the CMS as the authoritative source for all supplier and engagement data.
• Ensure accurate, complete, and audit-ready records.
• Monitor supplier contractual obligations, including amendments, renewals, and key dates.
• Support Technology Contract Managers and Owners on CMS requirements and usage.
• Capture subcontractor and downstream dependency information for fourth-party visibility.
• Prepare and distribute regular Technology Partnerships Reporting.

Stakeholder Engagement & Communication

• Assist with preparing Business Cases and procurement documentation (RFT, RFI, RFQ).
• Represent the Technology Division in contractual and compliance forums.
• Act as a primary contact for procurement processes, policies, and vendor queries.
• Build strong relationships with internal stakeholders (legal, finance, risk, group procurement).
• Risk and Compliance
• Support understanding and implementation of APRA prudential standards, including CPS 230 obligations.
• Assist with identifying and assessing risks (operational, financial, reputational) associated with supplier engagements.
• Integrate supplier risk register entries and exit strategies into the CMS.
• Support automated obligation extraction and verify accuracy in the CMS.
• Monitor and report on key risk indicators and compliance metrics.
• Assist with APRA audits and ensure adherence to the A&G Code of Conduct.

Continuous Improvement

• Stay up-to-date on relevant legislation, regulatory changes, and industry best practices.
• Identify opportunities to improve contract and procurement processes and efficiency.
• Prepare regular reports on procurement activities, vendor performance, cost savings, and key metrics.

What experience you’ll bring

• Attention to Detail: Exceptional quality assurance and accuracy across all deliverables.
• Multitasking & Stakeholder Management: Demonstrated ability to manage multiple priorities and interact with varied stakeholder groups concurrently.
• Resilience: Maintains composure and focus when faced with competing demands or last-minute changes.
• Curiosity & Openness to Feedback: Continuously seeks to refine outputs and remains adaptable to constructive input.
• Communication & Negotiation: Strong written and verbal communication skills, with the ability to engage and influence at senior levels.
• Analytical & Problem-Solving: Strong skills in analysing data and developing solutions to business challenges.
• Relationship Building: Ability to foster strong working relationships with senior leaders and key stakeholders across the business.

Location

Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.

Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.

How to Apply

Please ensure your manager or team leader is aware of your application. If this sounds like your next challenge, click on the APPLY NOW button and submit your application.

We are advertising internally only for this position; at this stage we are not accepting external applications (including referrals).