Business Management Analyst, Office of Deputy Director, Regulation & Policy - Division of Supervision & Regulation

Location: Federal Reserve Board

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Minimum Education

Bachelor's degree or equivalent experience

Minimum Experience

3

Summary

The Business Management Analyst is responsible for and performs a range of administrative and operations management duties, including supporting review, analyses, and development of reports for internal division management and employees on various administrative operations functions that may include: Budget, Procurement, Recruitment, HR Systems , Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned.

Duties and Responsibilities

Budget: Assists with the preparation, monitoring, and/or maintenance of all or portions of the division budgets. This may include inputting and maintaining budget-related data, as well as assisting with expenditure tracking, data analysis, and budget formulation. May also assist division management and/or financial analysts with the preparation and confirmation of accounting and finance-related data such as accruals, capital purchase submissions, fixed asset verification procedures, etc. Prepares and distributes reports on both a regular basis (e.g., monthly, quarterly, year- end) and at the request of division management.

Procurement: Makes and tracks purchases across a variety of areas, enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system. May also provide assistance to managers in tracking and resolving procurement issues to resolve discrepancies.

Recruitment: Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions, post jobs, review candidate applications, organize and coordinate review of candidate credentials, as well as schedule and/or coordinate the interview process. May also assist with the development and maintenance of recruitment programs and reports for the division including recruitment strategy, onboarding/orientation, etc. May track and serve as the point of contact to candidates throughout recruitment.

HR Management: Utilizes HR Systems and databases to input and maintain personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting and maintaining data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments) as well as running reports on both a regular basis (e.g., weekly, monthly, quarterly) and at the request of management.

Maintains understanding of existing Board HR practices/procedures and assists with development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).

Policy: Maintains working knowledge of Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for matters that are more complex and require greater sensitivity. May research a variety of operational and policy issues as needed.

Space Planning: Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include responsibility for working with facility services to ensure building services are maintained and facility-related problems are remedied. May interface and serve as a point of contact on space planning matters and office relocations with space planning staff and facility services.

Travel: May coordinate components of division travel to include approvals, budget aspects, or actual arrangements, depending on the circumstances. May also assist with ensuring travel program compliance, providing policy guidance to employees, managing exceptions, developing reports, managing program changes, and advising on travel metrics.

Event Planning: May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).

Emergency Preparedness: May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).

Performs additional duties as assigned.

Regulation & Policy is comprised of five functions that develop supervisory policies, coordinate domestic and international regulatory initiatives, advise on innovation and emerging risks, oversee accounting standards, and manage AML supervisory coordination.

Qualifications: A bachelor’s degree or equivalent experience and a minimum of 3 years of related experience (FR24); A bachelor’s degree or equivalent experience and a minimum of 4 years of related experience (FR-25).

Key Responsibilities

• Provide comprehensive administrative support to the senior leader
• Manage complex calendar with multiple competing priorities, including meetings with Board Members, Federal Reserve Bank Presidents, regulatory agency officials, and industry representatives
• Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling
• Anticipate senior leader's needs and proactively address administrative requirements
• Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
• Coordinate communications with Board Members' offices, Federal Reserve Banks, and other key stakeholders
• Manage sensitive and confidential information with absolute discretion
• Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
• Manage videoconference and hybrid meeting technology and logistics
• Prepare briefing materials, agendas, and background documents
• Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings
• Assist with responding to correspondence and other information requests from external parties.
• Track action items, deadlines, and follow-up requirements
• Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting
• Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings
• Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies
• Manage travel during crisis situations with flexibility and efficiency
• Process invoices, purchase requests, and budget tracking for the senior leader's office
• Assist with preparation of materials for Board presentations and decision memos
• Support division-wide events and initiatives as requested
• This is a 100% onsite position.

Preferred qualifications

• Exceptional judgment and discretion with highly sensitive and confidential information
• Superior organizational skills with proven ability to anticipate needs and proactively address challenges
• Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders
• Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams)
• Ability to work independently with minimal supervision while exercising sound judgment
• Strong attention to detail with unwavering commitment to accuracy and deadlines
• Adaptability and composure under pressure
• Ideal candidate would be an individual with experience providing high-touch support to executives in law firms or government agencies.
• This position is in Washington, DC and requires an on-site presence.

Job Type

Regular

Job Exempt

Relocation Provided

Yes

Compensation Grade(s)

FR PAY GRADE 24 - FR PAY GRADE 25

Pay

$96,700 - $144,250

Rehabilitation Act

The Board complies with the Rehabilitation Act of 1973, as amended, and provides job applicants with disabilities reasonable accommodations to assist them in applying for jobs at the Board. If you have a disability and would like to request an accommodation in order to apply for a job at the Board, please call 202-452-3880 or e-mail [email protected].

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or application, membership, or service in the uniformed services.

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