About the Role: This is a client based role for one of the world’s leading technology firms. The Project Management Senior Coordinator will work across the client's real estate portfolio with a key focus on delivering a high standard in a fast paced environment. What You’ll Do: ● Proactively maintain and monitor high levels of client data quality and accuracy within the client systems ● Managing the onboarding of cross-functional teams across the region, coordinating individuals and aligning the teams with client specific processes and procedures ● Process and monitor supplier purchase orders and invoices through the client financial system ● Track and assist with financial management including opex, capex, invoicing, budgets and forecast and enrolling new suppliers ● Have a key focus on reporting, analyzing and communicating project activity ● Driving project governance and where appropriate, improve efficiencies by evolving the account’s procedures, documentation and methods ● Have thorough understanding of relevant procedures and processes ● Producing comprehensive written reports, minutes, presentations ● Assist in the creation of draft contracts and monitor them until the version to be processed is finalized ● Liaise with regional legal teams to process contracts until obtaining legal signature ● Keep project contract folders current and up-to-date as well as contracts dashboard ● Manage and enter project information and data into management technology tools ● Act as a 'go-to' administrator for project tracking systems and websites.
Prepare project status reports for the workgroup. Train new team members on policies, administration, and governance ● Assist management in the implementation of and monitoring of project practices, policies, and administration deliverables ● Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval ● Evaluate and select solutions from established options ● Impact team through the quality of the services or information provided ● Follow standardized procedures and practices and receives regular but moderate supervision and guidance What You’ll Need: ● Previous Experience in a high volume and fast paced administrative role ● Proactive and organized with strong work ethic ● A strong ability to communicate effectively with internal and external stakeholders ● Strong written / presentation skills ● A strong eye for detail and the ability to problem solve/analyze data where necessary ● Ability to multitask and work under strict timelines with a flexible attitude ● Proactive approach with a willingness to continually change and adapt ● Works with others in an open, respectful and fair manner ● Experience working on a global account (desired) ● Experience working in the Real Estate / construction industry (desired) ● Good knowledge & experience of client software systems (SAP or other CRM systems) (desired) ● Experience working with a range of computer office softwares (Gmail, Google Drive: Docs, Sheets, Slides, Forms, and Sites, Microsoft Office, etc) ● High School Diploma or GED with 2-3 years of job-related experience
Job description provided by CBRE Group.
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