Marketing and Office Coordinator

MARKETING & OFFICE COORDINATOR

Location: Middletown, CT (on-site)

Schedule: Part-time | 9:00 am - 2:00 pm, Monday - Friday

ABOUT XSE GROUP

XSE Group has been helping businesses run better since 1984. Founded in Connecticut, we have grown into a group of businesses spanning managed workplace technology, national wholesale distribution, our own private-label product lines, and equipment financing.

We are a 40-year-old company that operates like a growth company. We are expanding into new solutions, modernizing our systems, and putting AI to work across marketing, sales, and operations. Our leadership team is based at our Middletown, CT headquarters, so you will work closely with the people making the decisions.

ABOUT THE ROLE

This role is for an experienced marketing or administrative professional who wants meaningful work on a part-time schedule. You will produce the campaigns, collateral, and events that put our businesses in front of customers, using templates, brand standards, and AI tools that make it possible to turn out polished work quickly. You will also keep our executive calendar, travel, and expenses running smoothly.

It is a varied role with real ownership. You will see your work in customers' inboxes, on trade show floors, and on our websites, and you will work directly with our leadership team. Event weeks may call for additional hours and occasional travel.

WHAT YOU WILL DO

Marketing

• Produce flyers, sell sheets, and email campaigns using our templates, brand standards, and AI-assisted tools.
• Build and schedule email campaigns in HubSpot.
• Coordinate trade shows and events, including vendors, logistics, booth materials, shipping, and post-event lead handoffs to sales.
• Make light updates to our websites and online product listings.
• Maintain the marketing calendar

Executive and Office Support

• Manage executive calendars, meeting scheduling, and travel arrangements.
• Prepare and submit expense reports.
• Support general office administration and vendor coordination.

COMPENSATION AND BENEFITS

• $25 to $30 an hour, based on experience
• Company-sponsored 401(k)
• Paid time off

WHAT YOU BRING

• 2 or more years of experience in marketing coordination, event coordination, or administrative support.
• Working knowledge of Microsoft 365.
• A strong eye for detail and pride in polished, professional work.
• Excellent organization and the ability to juggle several deadlines at once.
• Comfort working with vendors, coworkers, and leadership alike.

PREFERRED

• Experience with HubSpot or a similar email marketing platform.
• Experience with PowerPoint, Canva, or a similar design tool.
• Interest in using AI tools to produce better work, faster.
• Experience coordinating trade shows or corporate events.