Accounts Payable Specialist

Are you a detail-driven accounts payable professional who takes pride in getting it right the first time? Mosaic is looking for an Accounts Payable Specialist to join our team. You’ll keep payments accurate and on time across our projects and companies, partner closely with our construction and closing teams, and help strengthen the processes that keep our business running smoothly. Here’s a snapshot of what you’ll do: Own the full invoice cycle for your assigned projects and companies – sorting and distributing incoming invoices, verifying them against contracts, purchase orders, quotes and unit rate agreements, and entering them.

Run mid-month and month-end cheque runs and releases, and process rush cheque requisitions, utilities invoices and credit card payments. Reconcile credit card statements and process and verify coding. Partner with Construction Coordinators on commitments, fee proposals, change orders and the timely release of construction holdbacks. Set up vendors, verify GST and WorkSafe clearance, and resolve billing discrepancies and outstanding invoices with vendors, realtors and other partners.

Track monthly metrics, maintain the AP filing system, and recommend improvements to AP policies and procedures. This full-time in-office role is located at our Vancouver office. If you’re organized, accurate and enjoy being the go-to person keeping payments on track, we’d love to hear from you. About Mosaic At Mosaic we are different. We design and build A Better Home. Full of light, rich in detail and designed so that every inch counts.

Our values don’t let us settle for anything less. Better is found in the details. Better floorplans. Better architectural expression. Better construction quality. Better customer experiences. For more than 25 years we’ve welcomed thousands of families to a new Mosaic home. And we’re just getting started, with future large-scale wood and concrete projects coming up throughout Greater Vancouver. Work alongside a team of talented, passionate and committed Colleagues who love what we do.

Our team lives our values of doing the right thing, doing work to be proud of, being a great place to work, being the best, and being profitable. At Mosaic we’re committed to bringing out the best in our team. We provide professional development support, leadership training and mentorship programs in addition to multiple company paid benefits such as RRSP match and a generous parental leave top up program. Our goal is to grow people, as together we grow our business.

Who You Are You have 3+ years’ experience working in an Accounts Payable position, ideally within the construction, property management, or real estate industry. You have strong English verbal and written communications skills. You are organized, detail oriented, and work through problems methodically to independently resolve them. You have strong data entry skills, and are proficient in MS office (Word, Excel, Outlook).

Bonus points if you have experience with Sage 300 and Sage Paperless Construction, or other real estate accounting software. Finally, you’re a team player who brings out the best in others. You are proactive and positively engage in building a great culture at work.