SeniorAccountsPayableSpecialist: Required to work a hybrid schedule in our office in Alexandria, VA

PositionSummary

The Senior Accounts Payable Specialist supportsthefullaccountspayablefunctionthroughaccurateinvoiceprocessing,vendormanagement,paymentexecution,internalcontrols,documentation,reporting,processimprovement,andeffectiveuseofautomationandAI-enabledtools.

Thisrolerequiresadetail-orientedaccountspayableprofessionalwithhigh-volumeAPexperience,strongsystemknowledge,soundjudgment,andtheabilitytoresolvecomplexissueswhileimprovingefficiency,accuracy,andcontrols.

EssentialDuties&Responsibilities

AccountsPayableOperations

Supportfull-cycleaccountspayableprocessing,including

High-volumeinvoicereview

Approvalworkflowmanagement

Supportingdocumentationreview

Invoiceentry

Paymentpreparation

Postingtransactionstothecorrectaccountingperiods

Vendorfollow-up

Managehigh-volumeinvoiceactivitywhilemaintainingaccuracy,timeliness,andcompliancewithinternalpoliciesandprocedures.

ServeasasubjectmatterresourceforAPpolicies,procedures,systems,vendorrequirements,paymentprocesses,andissueresolution.

Processandreviewpaymentruns,including

ACH

EFT

Checkpayments

Otherapprovedpaymentmethods

Supportinitiativestoreducerelianceonmanualchecks.

VendorManagement

Maintainstrongvendorrelationshipsbyrespondingtoinquiriesandresolvingdiscrepancies.
Researchandresolvepaymentissues.
Reconcilevendorstatements.

Managevendoronboardingandvendormasterfilemaintenance,including

W-9collection

Paymentinformationupdates

Dataaccuracyreviews

Supportinternalcontrolstoprevent

Duplicatepayments

Unauthorizedpayments

Fraud

Vendormasterfileerrors

Compliance&Reporting

Supportannual1099preparationandfilingactivities,including

Vendortaxdatavalidation

Correctionsandupdates

Filingsupport

Generate,review,andanalyzeweeklyandmonthlyAPreporting.

Review

Invoiceaging

Outstandingliabilities

AccuracyandcompletenessofAPtransactions

Processimprovementopportunities

Maintainorganizedrecordsandprovidesupportingdocumentationforauditsandbusinessrequirements.

Reconciliations&Month-EndClose

Reconcilecorporatepurchasingcardaccounts.

Supportemployeeexpensereporting,receiptcollection,coding,approvals,andposting.

Assistwithmonth-endcloseactivities,including

Accrualsupport

APreconciliations

Openinvoicereview

Aginganalysis

Generalledgerreconciliations

Exceptionreporting

ProcessImprovement&Technology

Identify,recommend,andimplementAPprocessimprovements.
Enhanceworkflowautomationandreportingcapabilities.
Improvedocumentationstandardsandoperatingprocedures.

UtilizeAI-enabledtoolsandautomationfeaturesto

Validatedata

Identifyexceptions

Reducemanualeffort

Improvereporting

Increaseprocessefficiency

Collaboration&Support

Collaboratewithaccounting,operations,procurement,propertymanagers,vendors,andleadershiptoresolveinvoice,coding,payment,workflow,anddocumentationissues.
Train,guide,andsupportAPteammembersbysharingknowledgeandreinforcingbestpractices.
Takeownershipofassignedvendors,processes,andrecurringresponsibilities.
Maintainconfidentialityandprofessionalismwhenhandlingvendor,employee,banking,tax,andfinancialinformation.

Maintainaccuracyandorganizationduring

Month-endclose

Year-endreporting

Auditperiods

High-volumeprocessingcycles

Performspecialprojectsandadditionaldutiesasassigned.

Education

Bachelor'sdegreeinAccounting,Finance,Business,orarelatedfieldpreferred.

Experience

5+yearsofprogressiveaccountspayableexperiencepreferred.

Full-cycleAPprocessing

Workflowmanagement

Paymentprocessing

Accountcoding

Reconciliations

Month-endclosesupport

Experienceworkinginahigh-volumeaccountspayableenvironment.

Strongunderstandingof

Accountspayableprinciples

Internalcontrols

Vendormasterfilemanagement

Invoiceworkflows

Paymentmethods

Unclaimedpropertyrequirements

1099reporting

Experienceprocessing

Three-waymatchinvoices

Non-POinvoices

Tax-sensitiveinvoices

Internationalinvoices

Recurringinvoices

Knowledge,Skills&Abilities

CommunicationSkills

Excellentverbalandwrittencommunicationskills.
Strong interpersonal skills with the ability to work effectively with vendors, accounting teams, operations partners,propertymanagers,procurementteams,leadership,andcross-functionalstakeholders.
Abilitytoread,understand,andapplycompanypolicies,paymentprocedures,taxdocumentationrequirements,andcompliancestandards.

Analytical&Problem-SolvingSkills

Strongattentiontodetailandorganizationalabilities.
Soundjudgmentanddecision-makingskills.
Abilitytoidentifytrends,determinerootcauses,anddeveloppracticalsolutions.
Stronganalytical,investigative,research,documentation,andreconciliationskills.
Abilitytoprioritizeworkloadandadaptquicklytochangingbusinessneeds.

MathematicalSkills

Proficientbusinessmathandaccountingskills.

TechnicalSkills

ERP&AccountingSystems

Experiencewith

MicrosoftDynamicsGP/D365

Yardi

SAP

Oracle

NetSuite

Workday

SimilarERPsystems

APAutomationPlatforms

Experiencewith

Medius

Basware

Coupa

Tipalti

AvidXchange

Stampli

Brex

SimilarAPautomationtools

AI&Automation

Familiaritywith

OCRtechnology

AIinvoicecapture

Workflowautomationsolutions

AI-assistedproductivitytools

Datavalidationandexceptionmanagementtools

MicrosoftOffice

Advancedproficiencywith

MicrosoftExcel

PivotTables

VLOOKUP/XLOOKUP

SUMIFS

DataValidation

DataAnalysis

MicrosoftOutlook

MicrosoftOfficeSuite

Certifications

Preferred

CAPA(CertifiedAccountsPayableAssociate)

CAPP(CertifiedAccountsPayableProfessional)

ComparableAccountsPayableCertification

SupervisoryResponsibilities

None

WorkEnvironment&PhysicalRequirements

Primarilyoffice-basedposition.
Requiresprolongedperiodsofsittingandcomputeruse.
Frequentuseofstandardofficeequipment.
Occasionalstanding,walking,reaching,grasping,andhandlingobjects.
Mayoccasionallyliftand/ormoveupto20pounds.
Reasonable accommodations may be made to enable individuals with disabilities toperformtheessentialfunctions.
The above job description is not intended to be an all-inclusive list of duties and standards of the position.
Incumbents will follow any other instructions and perform other related duties as assigned by their supervisor,
policy, or company management.
Work location and onsite attendance requirements will be determined by the company in accordance
with company practice and business needs.