Accounting Specialist - AP/AR

Job Summary

This position is responsible for processing invoices, utility bills, check requisitions and non-exempt expense reports. This position will also be responsible for clearing the AP/AR subledger entries.

Essential Functions

• Verifies all supporting documentation is electronically scanned into invoice processing module (ERP/Third-Party Systems).
• Assign general ledger account coding to vendor invoices.
• Obtain invoice approvals for invoices via ERP/ Third-Party systems workflow when purchase orders are not established.
• Reviews and matches invoices with purchase orders, verifying accuracy of all information, including but not limited to correct vendor, bill to amounts, quantity, and account coding.
• Performs review/audit of invoices and expense reports to company policy.
• Troubleshoots issues and works with vendors and internal customers to resolve discrepancies.
• Ensures consistent application and compliance with all required accounting policies and controls.
• Research vendor inquiries for past due invoices.
• Match and distribute any checks processed outside of Third-Party system.
• Answers and replies to routine emails regarding vendor and internal customer inquiries.
• Assists with retrieving information for internal and external audits.
• Clears weekly, and monthly all entries that are coded to the accounts payable intercompany.
• Analyze, research, and reconcile vendor statements to the company’s payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications.
• Performing accounts receivable administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, and filing paperwork.
• Generating accounts receivable reports and statements for internal use.
• Processing and recording receipt transactions for goods sold or services rendered.
• Assign general ledger account coding to customer invoices.
• Answers and replies to routine emails regarding customer and internal business partners inquiries.
• Collect payment from customers and accurately record it into the ERP system.
• Maintain financial databases, computer software systems and manual filing systems.
• Performs other duties as assigned by management.

Job Requirements and Qualifications

Associate or Bachelor of Business, Accounting, Finance, related field preferred

Three or more (3+) years accounts payable experience (including ERP)

• Must be PC proficient and able to thrive in a fast -pace setting.
• Hands-on experience with enterprise-wide accounting Enterprise Resources Planning (ERP) system.
• Experience with Microsoft Dynamics (Navision) or other large automated accounting system a plus.

• Proficient in Microsoft Office. Intermediate to advance Microsoft Excel required.
• Must have excellent customer service skills.
• Must have a positive attitude and interpersonal skills.
• Excellent oral and written communication skills.
• Must be able to work independently as well as in a team environment.
• Must have strong organizational skills with attention to detail.

Working Environment Conditions/Requirements

Must maintain a valid driver’s license and maintain dependable transportation.

Ability to work in an office environment or remotely performing accounting/office functions.