Project Coordinator, Operations Portfolio Management Office (OPMO)

Overview

As Project Coordinator, Operations Portfolio Management Office (OPMO), you will provide hands-on coordination and analytical support to the OPMO, Project Managers, and Operations functional leaders. You will maintain the schedules, trackers, dashboards, reporting routines, and governance records needed to keep projects and portfolio processes accurate, visible, and action-oriented. This is a coordination and enablement role; Project Managers retain accountability for project delivery and functional leaders retain accountability for functional resources and deliverables.

The Location: This position is based in Calgary, AB.The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector and mobility applications. You’ll be joining over 17,000 people in 50 countries on the leading edge of your field.

Responsibilities

Key Responsibilities

• Maintain detailed project trackers covering milestones, deliverables, actions, decisions, dependencies, risks, issues, and change items.
• Follow up with Project Managers, functional leaders, and workstream owners to obtain updates and close overdue actions.
• Monitor upcoming commitments and highlight missed dates, incomplete information, schedule variances, dependency conflicts, and emerging concerns.
• Support project setup, document organization, team and distribution lists, working files, and lifecycle records.
• Assist with work breakdown structures, activity lists, milestones, dependencies, and integrated schedules.
• Maintain approved project schedule updates, baseline and forecast dates, milestone views, look-ahead schedules, and schedule extracts.
• Collect, validate, consolidate, and organize project and portfolio data for recurring and ad hoc reporting.
• Create and maintain dashboards showing project status, milestones, risks, issues, actions, dependencies, capacity indicators, and portfolio health.
• Coordinate project, portfolio, risk, and governance meetings, including agendas, pre-reads, data packs, decision requests, and presentation materials.
• Capture and distribute meeting minutes, decisions, action owners, and due dates, and follow up on commitments.
• Maintain governance calendars, decision logs, intake records, approval evidence, and risk, issue, action, decision, and dependency logs.
• Document OPMO processes, roles, workflows, templates, work instructions, training materials, and user guides.
• Identify administrative gaps, data-quality problems, and inefficient handoffs, and propose practical improvements.
• Maintain centralized project and portfolio documentation with consistent naming, version control, and accessibility.
• Provide responsive coordination support while escalating delivery decisions, risks, conflicts, and scope questions to accountable leaders.

Must Have

• Post-secondary diploma or bachelor’s degree in Business, Project Management, Operations, Supply Chain, Engineering, Data Analytics, or a related discipline.
• Active Certified Associate in Project Management (CAPM) certification from the Project Management Institute (PMI).
• Experience maintaining schedules, project trackers, status reports, action logs, risk and issue registers, dashboards, and meeting records.
• Experience supporting multiple Project Managers, functional leaders, or concurrent projects.
• Intermediate to advanced Microsoft Excel skills, including data organization, formulas, pivot tables, charts, and data-quality checks.
• Working knowledge of Microsoft PowerPoint, Word, Teams, SharePoint, and project scheduling tools.
• Strong attention to detail, organization, analytical thinking, follow-through, communication, judgment, and collaboration.
• Ability to apply foundational project-management knowledge to planning, tracking, governance, and reporting support.
• Nice to Have
• One to three years of experience in project coordination, project controls, PMO support, business operations, engineering operations, or a related environment.
• Exposure to manufacturing, Supply Chain, manufacturing and process engineering, engineering, or cross-functional operational projects.
• Experience supporting process documentation, standardization, or continuous-improvement activities.
• Additional training in scheduling, reporting, data visualization, continuous improvement, or business analysis.
• Experience with Power BI or comparable dashboard and data-visualization tools.
• Ability to build and maintain basic project schedules using Microsoft Project or an equivalent scheduling tool.

Key Success Factors

Keeps project schedules, trackers, risks, issues, actions, decisions, dependencies, and reporting data accurate and current.

Prepares recurring project and portfolio reports on time using consistent OPMO standards.

Creates reliable, understandable dashboard views of milestones, status, risks, and portfolio health.

Provides timely coordination support and improves visibility into commitments for Project Managers and functional leaders.

Identifies and escalates overdue actions, missing updates, schedule variances, and reporting gaps promptly.

Ensures governance meetings have complete materials, clear records, and documented follow-through.

Improves the consistency, usability, and efficiency of OPMO templates, processes, dashboards, work instructions, and data quality.

Understands role boundaries and escalates delivery decisions to accountable leaders.

Not sure if you meet all the qualifications for this role? Let us decide! At Hexagon, we are committed to a diverse and inclusive work environment. If you’re excited about the opportunities this role could bring, we encourage you to apply. If you have any questions about the role or our company, please email our team at [email protected] and we will be pleased to follow up with you. Please do not send cover letters or resumes to this address.