SAGE 300 AP Specialist

Hyderabad / Vizag - WFO

FULLTIME

5+ Years of experience

Australia Shift: 7-4 or 8-5 PM IST

Job Summary

• We are seeking a detail-oriented and experienced Accounts Payable Clerk with hands-on expertise in SAGE 300..
• This role is responsible for processing and managing vendor invoices, ensuring timely payments, and maintaining accurate records.
• The ideal candidate will have a solid understanding of construction accounting and the ability to work in a fast-paced, deadline-driven environment.

Key Responsibilities

• Accurately enter and process vendor invoices in SAGE 300.
• Ensure proper GL coding, job costing, and commitment matching.
• Verify approvals, supporting documentation, and payment terms.
• Prepare and process weekly/biweekly/monthly check runs, ACH payments, and wires.
• Resolve discrepancies with vendors and internal teams before payments.
• Maintain payment logs and distribute remittance advices.
• Set up and maintain vendor records, W-9 forms, and 1099 classifications.
• Respond to vendor inquiries and reconcile vendor statements.
• Monitor and update compliance documentation (e.g., insurance certificates).
• Ensure all invoices are coded to the correct job, cost code, and category.
• Track lien waivers, insurance certificates, and subcontractor compliance.
• Assist in month-end close and provide AP aging and other financial reports.
• Maintain organized files and documentation in compliance with company policy and accounting best practices.

Requirements

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of Accounts Payable experience.
• Hands-on experience with SAGE 300.
• Understanding of job costing and construction project billing.
• Proficient in Microsoft Excel and general office applications.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Excellent communication and interpersonal skills.