Talent Acquisition Coordinator

Your impact

Job Overview

We are looking for a dedicated and detail-oriented professional to support Talent Acquisition Operations, with a primary focus on Background Verification (BGV), Document Management & Verification, and Interview Scheduling & Coordination. The individual will be responsible for independently managing these activities on a day-to-day basis, ensuring accuracy, timely completion, and smooth coordination with candidates, recruiters, hiring managers, and external verification partners.

Key Responsibilities

• Interview Scheduling & Coordination

• Coordinate closely with Recruiters, Candidates, and Hiring Managers to schedule interviews based on availability and business requirements.
• Share interview details with candidates, including schedules, meeting links, location details, contact information, and other relevant instructions.
• Ensure timely interview confirmations and communicate any changes, cancellations, or rescheduling requirements.
• Follow up with candidates and interviewers to ensure smooth interview coordination and minimize scheduling delays.
• Address interview-related queries and provide necessary coordination support throughout the interview process.

• Document Management & Verification

• Collect, review, and verify required candidate and new joiner documents to ensure completeness, accuracy, validity, and consistency.
• Follow up with candidates for missing, incomplete, incorrect, or additional documentation.
• Ensure all documents meet the required standards before submission for background verification or other relevant processes.
• Organize, maintain, and update candidate documentation and records in the appropriate systems or repositories.
• Track document submission status and ensure all required documentation is received within defined timelines.
• Maintain proper documentation and ensure confidentiality, accuracy, and secure handling of candidate information.

• Background Verification (BGV)

• Manage and coordinate end-to-end Background Verification (BGV) activities for candidates and new joiners.
• Initiate and track background verification checks with third-party verification agencies and internal stakeholders.
• Coordinate with candidates to obtain required information and resolve any pending queries related to BGV.
• Monitor verification progress, follow up on pending cases, and ensure timely closure within defined timelines.
• Identify discrepancies, incomplete information, or potential concerns during the verification process and escalate them to the relevant stakeholders.
• Maintain accurate BGV trackers, reports, and records to ensure proper visibility and process compliance.
• Ensure all BGV activities are completed in accordance with organizational policies, procedures, and compliance requirements.