CRM Systems Administrator (HubSpot Company Data)

Location: PH PSG, HQ

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About the Role

We are seeking a detail-oriented CRM Systems Administrator (HubSpot Company Data) to strengthen data accuracy and integrity across HubSpot. This role combines in-depth company research, data verification, and strategic record organization to build a reliable CRM database that empowers sales, marketing, and account management teams to make informed decisions and achieve better results.

Key Responsibilities

• Create and update HubSpot company records in accordance with established data standards.
• Research companies through corporate websites, business registries, LinkedIn, ZoomInfo, and other reliable sources.
• Verify company addresses, headquarters, branch locations, parent-subsidiary relationships, and business affiliations.
• Identify and resolve duplicate, outdated, incomplete, or incorrectly linked records.
• Standardize company names, addresses, country codes, and location hierarchies across domestic and international records.
• Process requests from sales, marketing, and operations teams based on urgency and business impact.
• Conduct regular data audits, document discrepancies, and recommend improvements to data quality procedures.
• Maintain documentation covering data entry standards, research methods, and CRM property definitions.
• Collaborate with HubSpot administrators and stakeholders on property updates, workflows, and data imports or exports.
• Execute bulk data updates and imports with appropriate validation to prevent errors or data loss.
• Handle company and contact information in accordance with applicable data privacy requirements.
• At least 2 years of experience in CRM administration, data management, sales operations, or a related field.
• Hands-on HubSpot experience is preferred.
• Working knowledge of CRM company records, properties, associations, and duplicate management.
• Proficiency in Microsoft Excel or Google Sheets, including lookup formulas, filtering, pivot tables, and data cleanup.
• Experience researching and verifying company information using business databases and public records.
• Understanding of international address formats, country-specific business identifiers, and time zones.
• Familiarity with CRM workflows, import tools, and data export procedures is an advantage.
• Awareness of data privacy regulations, including GDPR and CCPA.
• Required Skills and Competencies
• Exceptional attention to detail and commitment to data accuracy.
• Strong research, analytical, and critical-thinking skills.
• Ability to evaluate source reliability and resolve conflicting information.
• Effective prioritization when handling multiple requests and deadlines.
• Clear written communication and documentation skills.
• Ability to work independently and collaborate with cross-functional teams.

What We Offer

• Competitive salary package
• Early regularization eligibility
• Comprehensive HMO coverage
• Remote work
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