Senior Lease Administrator – CAM Audit Focus

Full-time | Dallas, TX

About the Role

Mohr Partners, Inc. is hiring a Senior Lease Administrator to join our Lease Administration team. In this role you'll lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio. You'll find landlord overcharges, recover savings for our clients and guide a team of Portfolio Administrators. You'll also handle the full scope of lease administration. This role suits someone who reads leases closely, doesn't take a landlord's numbers at face value, and wants to work in a fast-paced, client-first team.

What You'll Do

CAM Audit & Reconciliation (Core Focus)

• Lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement
• Check that each landlord charge is allowed by the lease. This includes pro rata share, gross-up, caps, base years, fees and expense exclusions
• Request and review landlord backup, and match charges to invoices, GL reports and tenant payment history
• Find overcharges and billing errors, prepare findings reports with clear lease support, and negotiate credits with landlords in writing
• Track recovered savings and recurring overcharge trends across the portfolio
• Send audit packages through internal QC and answer client follow-up questions promptly

Lease Abstraction & Data Quality

• Abstract and review leases, and review abstracts prepared by other team members
• Coordinate abstraction work from transition and regional teams, and track projects through QC
• Validate lease data entry, and spot high-risk lease language and suggest changes
• Review client estoppels and comment on issues or errors

Lease Financials & Reporting

• Review and process monthly rent files, rent payments and rent variance analyses
• Manage subtenant billing and collections, and prepare invoices
• Set up and maintain critical date reminders, and report on them to clients
• Produce monthly, quarterly, annual and ad hoc client reports

Leadership & Client Management

• Train and guide Portfolio Administrators on audit methods and lease administration best practices
• Build strong relationships with clients, landlords, property managers, vendors and outsource partners
• Make processes more efficient, deliver projects on time and on budget, and support new client setups and special projects

What You Bring

• Bachelor's degree or equivalent experience
• 5–8 years of lease administration experience, with hands-on CAM reconciliation or audit work
• Strong understanding of retail lease terms and CAM reconciliation, and a record of recovering landlord overcharges
• Advanced Excel skills for rebuilding reconciliations, CAP calculations and variance schedules
• Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator and/or CoStar preferred
• Clear, firm and professional writing for landlord negotiations
• Strong organizational skills, close attention to detail, and the ability to manage many audits under deadline
• Experience mentoring or reviewing the work of junior team members

Physical Requirements

This is general office work. It involves sitting and using a computer for up to 8 hours a day, with occasional standing, such as at a copier or scanner. The role requires regularly reading printed and on-screen material, typing, and communicating clearly in writing and in person.

As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.