Accounts Payable Clerk

Essential Duties & Responsibilities

• Performs simple bookkeeping tasks; verifies figures and other data on invoices,

purchase orders and payment vouchers and packing slips.

• Checks documents and invoices for errors or discrepancies; notifies departments or

vendors of errors and initiates corrective action.

• Prepares documents for payments; matches encumbrances with documents

submitted for payments.

• Maintains vendor accounts, listings, and files.
• Assists departments with questions regarding authorization and payment processes;

provides information regarding vendor payment/requirements as requested.

• Issues accurate and timely accounts payable checks; submits checks for

authorization and mails payments.

• Files and maintains paid invoices and incoming receipts.
• Maintains liaison with management, accounting staff, vendors, and other

employees to correct errors and ensure efficient and effective accounts

payable processing.

• Ensures accuracy, completeness, and timeliness of all processing.
• Maintains all appropriate documentation; generates reports as required.
• Obtains appropriate signatures and mails checks to vendors.
• Complies with all established Internal Control Policy and Procedures.
• Attends and participates in regularly scheduled staff meetings.
• Answers vendor calls, determines purpose of calls, and forwards calls to

appropriate personnel or department, ensuring professional telephone

etiquette.

• Maintains confidentiality of all privileged information.

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Position Classification & Description

Accounts Payable Clerk

Revised October 2022

• Contributes to a team effort and accomplishes related results as required.
• Verifies and maintains accounts by updating information on vendors including W-9

forms.

• Report any encountered issues to Accounting Manager
• Performs other duties as required.

Minimum Qualifications

• High School Diploma or GED plus two (2) years’ experience in accounting or related field.
• Must meet all knowledge, skills and abilities. Must be twenty-one years (21) of age. No
• felony, theft or stealing convictions. Must be able to successfully pass a pre-employment
• drug/alcohol screen, background investigation, obtain and maintain gaming license.
• Navajo preference.

Knowledge, Skills and Abilities

• Knowledge of accounting and purchasing policies and procedures.
• Knowledge of automated purchase order and payable systems.
• Knowledge of business English, proper spelling, grammar, and punctuation, and

basic arithmetic.

• Skill in operating various word-processing, spreadsheets, and database software

programs in a Windows environment, specifically Word, Excel, Access and

PowerPoint.

• Skill in analyzing problems, projecting consequences, identifying solutions,

and implementing recommendations.

• Ability to communicate effectively, both verbally and in writing.
• Ability to interact and maintain good working relationships with individuals of

varying social and cultural backgrounds.

• Ability to maintain confidentiality.
• Ability to establish and maintain professional relationships with co-workers at all

levels.

• Ability to work independently and meet strict time lines.
• Ability to make solid decisions and exercise independent judgment.

Physical Demands

• While performing the duties of this job, the employee may be required to sit for
• prolonged periods, walk and stand; use hands for dexterity of motion; stoop, bend,
• kneel or crouch, and have normal auditory, visual acuity, and verbal communications
• skills. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

• Work is generally performed in an office setting with a moderate noise level.
• Occasional work is performed in a Casino setting with exposure to a moderate noise
• level. Extended hours and irregular shifts may be required. Tight time constraints
• and multiple demands are common.