Contract Management Advisor

Reporting to the Deputy Chief of Strategic Services, the Department Contract Management Advisor is an exciting opportunity to make a significant impact on the department's procurement and contracting operations. In this highly collaborative and influential role, you'll provide expert advice, guide complex contracting initiatives, strengthen governance and compliance, and help drive strategic business improvements. Working closely with Legislative, Legal and Procurement Services, you'll play a key role in reducing risk, optimizing resources, and ensuring contracts deliver maximum value while supporting the department's long term success.

This posting is for 1 temporary full-time position up to 12 months

Key Responsibilities

Oversee and deliver departmental contract management to ensure successful delivery of the County's corporate contracting centre led program

Develop, oversee implementation and maintain departmental processes that align to corporate policies, directives, guidelines and standards relating to contract management

Develop contract related documentation, including amendments, extensions, assignments, terminations and other correspondence, in collaboration with the Senior Corporate Contracting Advisor

Monitor contract performance, obligations, expiry dates, values and purchase order balances, identifying risks, opportunities and areas requiring follow-up

Conduct audits and maintain oversight of contract and procurement records to ensure documentation is complete, accurate, appropriately authorized and maintained throughout the contract lifecycle

Facilitate non-competitive procurement processes and department Request for Quote processes, including preparing procurement documentation, soliciting suppliers, evaluating responses and coordinating contract execution

Monitor departmental compliance with the Corporate Contracting Directive and provide regular reporting and recommendations to the Deputy Chief, Strategic Services and Fire Chief

Advise Deputy Chief of Strategic Services and Legislative Services if there is an anticipated or an actual event of non-compliance of the Corporate Contracting Directive

Research, identify, recommend and implement best practices to enhance and modernize procurement within the department.

Build and maintain positive supplier relationships, including coordinating contract changes and execution and addressing contractual obligations, issues and inquiries

Identify opportunities to improve contract and procurement processes, develop department-specific procedures and tools, and support the implementation of electronic signatures and other process efficiencies

Monitor compliance with corporate contracting requirements, identify actual or potential non-compliance, and provide recommendations to department leadership and Corporate Contracting

Collaborate with Legislative Services and the Contract Management Branch to assess contract questions, issues, claims and disputes, and contribute to continuous improvement of corporate contracting practices

Qualificationsand Skills

Related Post secondary Diploma or Degree (eg: Business, Project or Contract Management, Procurement, Public Administration/Policy, Law, etc.) with 3-5 years experience in a corporate contracting or supply chain environment performing contract management responsibilities

Experience or coursework in Canadian Contract Law is considered an asset

Strong understanding of contract management and the legal context of contracts (public sector environment) with experience in supplier performance management, project management and change management considered an asset

Experience managing contracts within emergency services, public safety, or a related environment would be considered an asset

Demonstrated experience managing complex and diverse contract portfolios, including leases, grants, consulting, software, sponsorship, and mutual aid agreements

Ability to work with technology that supports contract management and familiarity with Oracle, Adobe Sign, and Microsoft products such as SharePoint is an asset

Excellent listening, verbal and written communication skills with the ability to mediate, lead and facilitate meetings with business areas and suppliers

Demonstrated ability to adapt to rapidly changing situations and conflicting priorities while maintaining a high degree of professionalism and diplomacy

Strong analytical, critical thinking, decision-making and problem-solving skills

Ability to build effective working relationships and collaborate with employees across diverse roles, functions and levels of the organization

Who We Are

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

Competitive salary and comprehensive benefits package, which includes

• Extended health and dental coverage
• Health and wellness spending account
• Life and disability insurance
• Retirement and pension programs
• Earned day off program
• Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace
• Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.
• This competition may be used to fill future vacancies for similar positions within the next 6 months.
• Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.
• We thank all applicants for their interest; however, only those selected for an interview will be contacted.