Accounts Payable Clerk - Accounts Payable- Days - FT

The Accounts Payable Clerk performs accounts payable functions including, but not limited to, processing payables weekly and monthly, reviewing and verifying the accuracy of outstanding vendor and supplier invoices, researching and resolving invoice discrepancies, and processing invoices for payment according to policies and procedures. The Accounts Payable Clerk establishes and maintains complex record and filing system of accounts payable vendor files.

Processes payables weekly and monthly in accordance with policies and procedures

Assembles, reviews, and verifies invoices and check requests; Evaluates and reconciles vendor statements

Communicates with buyers, department managers, directors, and vendors to ensure appropriate coding and approvals for all invoices

Enters and uploads invoices into the system for payment

Balances keyed invoices with the matching report and end of day (EOD) report prior to check processing

Prepares and performs weekly check run (match duplicate checks and file check run)

Processes invoices by month end; Takes advantage of early payout discounts and avoids late fees

Researches and resolves invoice discrepancies in a timely fashion

Flags and clarifies any unusual or questionable invoice items or prices

Reports discrepancies to Accounts Payable Supervisor in a timely fashion

Assists with maintenance of un-invoiced item reports

Runs accrual report for accuracy; Researches problems or delayed invoicing

Corresponds with buyers and vendors to ensure that credit is received for returned goods on a weekly basis; Processes credit memos

Establishes and maintains a complex record and filing system of accounts payable vendor files

Maintains and monitors accounts to ensure payments are up to date

Maintains vendor 1099 information; Assists with 1099 processing

Researches outstanding checks older than 120 days

Posts transactions to journals, ledgers and other records

Maintains accurate historical records and confidentiality of organizational records

Provides accounting department with information and supporting documentation as requested by auditors and administration

Education

Required

High School or GED

Preferred

Associate's Degree in Accounting

Experience

Required

1 year of experience in Accounting

Preferred

2 years of experience in Accounting

Skills

• Deductive reasoning and critical thinking
• Detail oriented
• Basic mathematical, clerical, and accounting skills