Business Manager - B2

This opportunity is only open to internal Scottish Government applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.

Are you interesting in working in a fast paced environment to support our senior managers right at the heart of the Scottish Justice system?

In this role, you will work as part of the Community Justice Division and Justice Business Support Unit (BSU), working directly with the Deputy Director for Community Justice and across the division, at a time of significant ambition and reform in justice policy. As the division’s Business Manager, you will be central to how it functions, playing a key role in strategic planning, internal governance, business support and corporate activity. From time to time, you will also be expected to work flexibly to support other Deputy Directors and the Director of Justice.

Key Responsibilities

Provide timely and reliable support to the Deputy Director on a daily basis including the management of the Deputy Director's inbox and diary: acting as an intelligent filter, checking and discussing issues and asks across policy teams, ensuring information flow, timely input and follow up so that deadlines are met and ensuring emails are stored effectively in line with business need.

Proactively providing advice and guidance to the Deputy Director, proactively highlighting issues and taking appropriate action on their behalf, understanding the political environment and rapidly changing priorities.

Manage incoming commissions and ensure timely contributions to briefings and submissions, working with policy leads, team leaders and unit heads, exercising judgement as appropriate, with guidance and support from the Deputy Director. This also includes co-ordinating key products, such as policy papers, meeting papers, weekly SCANCE, PQs and FMQs.

Support the B3 Business Manager to deliver a professional Directorate business support service, building and maintaining open, positive working relationships, engaging confidently with SLT, divisional staff, Business Partners, DG Office, ET SGO, Private Office and other key stakeholders.

Lead and support corporate work across the division and as part of the Directorate. This includes the management of essential products such as risk registers, the divisional business plan and finance and budget returns and clearances, working with colleagues in the BSU and divisional finance team as well as supporting the work of the Directorate People team by ensuring agreed ways of working in the Community Justice Division are embedded and working well, leading improvements to systems and supporting key initiatives such as bespoke L&D events, induction processes and away days.

Experience

Strong organisational and communication skills, both written and oral.

Ability to build strong relationships with both internal and external stakeholders.

Experience of managing competing priorities and meeting deadlines.

Experience of providing high-level executive support to senior leaders in a fast-paced environment.

Working pattern

This role is a permanent level transfer position.

This post is a full-time role, but we welcome applications from staff with different working patterns, proposed working patterns will be assessed against the business requirements for this post.

Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.

How to Apply

• Applications for this position will only be accepted from substantive B2 grade employees.
• Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).
• Vacancies close at 23:59pm on Monday 19 October.
• If you have questions about your application please contact [email protected] or [email protected]

Selection Process

All applicants will be invited to an informal discussion with the hiring manager. There will be no formal testing or assessment.

Discussions are expected to be scheduled for w/c TBC.

Recruitment Principles

As a government organisation, we adhere to the Civil Service Commission Recruitment Principlesand we investigate any complaints received in relation to recruitment cases.